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Business

Organization and Assistance in the Registration of Cooperative and Association

Classification: Highly TechnicalTotal Processing Time: 30 days, 28 hours, 50 minutesTotal Fees: None

Assistance for groups from different sectors of Alaminos City that want to establish an organization and register it with the Securities and Exchange Commission (SEC), the Cooperative Development Authority (CDA), and the Department of Labor and Employment (DOLE).

Who May Avail

Group who wants to register as an association or cooperative

Requirements

RequirementsWhere to Secure
Name of Proposed OrganizationClient
CDA Requirements: (1) Economic Survey, duly notarized; (2) Article of Cooperation, duly notarized; (3) Surety bond of accountable officers; (4) Treasurer's Affidavit, duly notarized; (5) Approved Cooperative Name Reservation Slip; (6) Certificate of PMESCity Cooperatives Development Office
SEC Requirements: (1) Accomplished On-line Application Form (Name of the Association, Principal Address of the Association, Complete Name of Incorporators and Officers, Birthdate of the Incorporators, Tax Identification Number of the Incorporators, Capitalization of the Association, Date of Annual Meeting); (2) Pay Registration FeeCity Cooperatives Development Office
DOLE Requirements: (1) Accomplished Application Form; (2) Request Letter to Regional Director; (3) Minutes of Organizational Meeting with Attendance; (4) List of Officers and Members with complete address; (5) Constitution and By Laws; (6) Financial Report if existing for one (1) year or moreCity Cooperatives Development Office

Step-by-Step Process

  1. Fill-out Request Form

    Fill-up Request form

    Agency Action

    1. Receive accomplished Request Form

      Fee: None · Processing Time: 1 minute · Administrative Assistant III (Computer Operator II), Cooperatives Dev't. Specialist I

  2. Fill-out Request Form

    No action required from the client at this step.

    Agency Action

    1. Interview and assess the client readiness to register their organized association.

      Fee: None · Processing Time: 10 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  3. Fill-out Request Form

    No action required from the client at this step.

    Agency Action

    1. Explain and provide checklist of SEC/DOLE/CDA Registration Requirements

      Fee: None · Processing Time: 5 minutes · City Cooperatives Dev't Officer, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  4. Fill-out Request Form

    No action required from the client at this step.

    Agency Action

    1. Schedule the Pre-Membership Education Seminar for the proposed cooperative/association.

      Fee: None · Processing Time: 2 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist

  5. Conduct Pre-Membership Education Seminar (PMES) and Pre-Registration Seminar (PRS)

    No action required from the client at this step.

    Agency Action

    1. Write request letter to CDA for the conduct of Pre-Registration Seminar

      Fee: None · Processing Time: 5 minutes · City Cooperatives Dev't Officer I

  6. Conduct Pre-Membership Education Seminar (PMES) and Pre-Registration Seminar (PRS)

    No action required from the client at this step.

    Agency Action

    1. Upon approval, inform the proposed Cooperative of the schedule date of the PRS

      Fee: None · Processing Time: 5 minutes · Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  7. Conduct Pre-Membership Education Seminar (PMES) and Pre-Registration Seminar (PRS)

    Prepare venue and ensure members' attendance (for Cooperative)

    Agency Action

    1. Assist the CDA during the PRS seminar and act as secretariat

      Fee: None · Processing Time: 8 hours · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I, Administrative Assistant II (Clerk IV)

  8. Registration at the Cooperative Development Authority (CDA)

    Submit Requirements for registration (Cooperative)

    Agency Action

    1. Conduct online Registration for the proposed cooperative (Accomplish Application Form)

      Fee: None · Processing Time: 1 hour · Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  9. Registration at the Cooperative Development Authority (CDA)

    No action required from the client at this step.

    Agency Action

    1. Prepare documents and submit to the CDA portal the following requirements: Economic Survey; four copies of duly notarized Articles of Cooperation and By-Laws; Surety bond of accountable officers; Treasurer's Affidavit; Approved Cooperative Name Reservation Slip; Certificate of PMES

      Fee: None · Processing Time: 5 days · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  10. Registration at the Cooperative Development Authority (CDA)

    Review submitted documents

    Agency Action

    1. CDA will review submitted documents

      Fee: None · Processing Time: 20 days · CDA

  11. Registration at the Cooperative Development Authority (CDA)

    No action required from the client at this step.

    Agency Action

    1. Coordinate with CDA for any corrections or approvals of the documents

      Fee: None · Processing Time: 10 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  12. Registration at the Cooperative Development Authority (CDA)

    Printing of Approved Documents

    Agency Action

    1. Print approved documents to be signed by the officers and members of the cooperative

      Fee: None · Processing Time: 1 hour · Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  13. Registration at the Cooperative Development Authority (CDA)

    Signed Documents

    Agency Action

    1. Cooperative officers and members signed the approved Article of Cooperation and Cooperative By-Laws

      Fee: None · Processing Time: 5 days · Soon to be registered Cooperative

  14. Registration at the Cooperative Development Authority (CDA)

    Advise client to submit the documents and pay the registration fee at CDA

    Agency Action

    1. Review hard copy of documents and advise clients to submit it to the CDA

      Fee: None · Processing Time: 5 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  15. Registration at the Cooperative Development Authority (CDA)

    No action required from the client at this step.

    Agency Action

    1. Coordinate with CDA for the schedule of release of the Certificate of Registration

      Fee: None · Processing Time: 2 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  16. Registration at the Cooperative Development Authority (CDA)

    No action required from the client at this step.

    Agency Action

    1. Inform the client to claim the Certificate of Registration (COR) at the CDA office

      Fee: None · Processing Time: 1 minute · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  17. Registration at the Securities and Exchange Commission (SEC)

    Submit SEC Requirements for registration (Association)

    Agency Action

    1. Conduct online Registration to the proposed association (Accomplish Application Form)

      Fee: None · Processing Time: 5 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  18. Registration at the Securities and Exchange Commission (SEC)

    No action required from the client at this step.

    Agency Action

    1. Encode and submit documents to the SEC portal for review and approval

      Fee: None · Processing Time: 2 hours · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  19. Registration at the Securities and Exchange Commission (SEC)

    No action required from the client at this step.

    Agency Action

    1. Once approved, print five (5) copies of the documents for member's signature and to be notarized

      Fee: None · Processing Time: 20 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  20. Registration at the Securities and Exchange Commission (SEC)

    No action required from the client at this step.

    Agency Action

    1. Submit a hard copy of the encoded documents to the SEC Office

      Fee: None · Processing Time: 4 hours · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  21. Registration at the Securities and Exchange Commission (SEC)

    No action required from the client at this step.

    Agency Action

    1. Follow up with the SEC on the schedule of release of the Certificate of Registration

      Fee: None · Processing Time: 1 minute · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  22. Registration at the Securities and Exchange Commission (SEC)

    No action required from the client at this step.

    Agency Action

    1. Get the Certificate of Registration from the SEC Office and award it to the association

      Fee: None · Processing Time: 8 hours · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  23. Registration at the Department of Labor and Employment (DOLE)

    Submit DOLE Requirements for registration (Association)

    Agency Action

    1. Request client to submit requirements for registration

      Fee: None · Processing Time: 2 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  24. Registration at the Department of Labor and Employment (DOLE)

    No action required from the client at this step.

    Agency Action

    1. Prepare and finalize documents and print in five (5) copies

      Fee: None · Processing Time: 3 hours · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  25. Registration at the Department of Labor and Employment (DOLE)

    No action required from the client at this step.

    Agency Action

    1. Advise the client to get Certification from the PESO Officer

      Fee: None · Processing Time: 1 minute · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  26. Registration at the Department of Labor and Employment (DOLE)

    Submit in person the documents for registration

    Agency Action

    1. Verify the completeness of the documents and request that the client submit the application for registration in person

      Fee: None · Processing Time: 30 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  27. Registration at the Department of Labor and Employment (DOLE)

    Pick up the Certificate of Registration (COR)

    Agency Action

    1. Coordinate with DOLE for the approval and release of the COR

      Fee: None · Processing Time: 5 minutes · City Cooperatives Dev't Officer I, Cooperatives Dev't. Specialist II, Cooperatives Dev't. Specialist I

  28. Register at BIR

    Register at BIR

    Agency Action

    1. Advise the client to register their association with the BIR

      Fee: None · Processing Time: 2 minutes

Offices Concerned

City Cooperatives Development Office