Availment of Government Properties

Classification: SimpleTotal Processing Time: For Availing Government Vehicles (City Buses and City Coasters): 42 minutes; For Availing Government Watercraft: 17 minutes; For Availing City Heavy Equipment (Private Sector/Entities): 17 minutes; For Availing City Heavy Equipment (Government Sector/Entities): 12 minutes; For Availing of Monoblock Chairs & Tables, Sound System, Podium, Flags, etc.: 17 minutesTotal Fees: For Availing Government Vehicles (City Buses and City Coasters): None; For Availing Government Watercraft: None; For Availing City Heavy Equipment (Private Sector/Entities): Depends on the heavy equipment requested; For Availing City Heavy Equipment (Government Sector/Entities): None; For Availing of Monoblock Chairs & Tables, Sound System, Podium, Flags, etc.: None

The City General Services Office collates and store various information about the City. Information ranges from socio-economic data, development plans, maps, land use, and other information which are available to the general public upon request.

Who May Avail

General Public

Requirements

Requirements	Where to Secure
Approval of Request	Requesting party

Step-by-Step Process

A. Availing Government Vehicles (City Buses and City Coasters)
Clients secures and submit a copy of Letter Request received by the Records Officer
Agency Action
1. Approval of the City Mayor/City Administrator
  Fee: None · Processing Time: 7 mins · City Mayor or City Administrator
No action required from the client at this step.
Agency Action
1. 1.Approved request letter will be forwarded to the CGSO to take action on the request
  Fee: None · Processing Time: 5 mins · City General Services Officer
2. 2.Check the condition of the government vehicle
  Fee: None · Processing Time: 5 mins · Administrative Aide VI
3. 3.Prepare/Issues Condition of Government vehicles form (CGSO-RUCP-F20)
  Fee: None · Processing Time: 5 mins · Administrative Aide VI
4. 4.Endorse approved request letter to HRMO for travel Order (If travel is outside the city)
  Fee: None · Processing Time: 20 mins · Administrative Aide VI
5. 5.Once approved, dispatch the available Government vehicles on the scheduled date
  Fee: None · Processing Time: Not specified in the Citizen's Charter · Administrative Aide VI
B. Availing Government Watercraft
Clients secures and submit a copy of Letter Request received by the Records Officer
Agency Action
1. Approval of the City Mayor/City Administrator
  Fee: None · Processing Time: 7 mins · City Mayor or City Administrator
No action required from the client at this step.
Agency Action
1. 1.Approved request letter will be forwarded to the CGSO to take action on the request
  Fee: None · Processing Time: 5 mins · City General Services Officer
2. 2.Prepare/Issues Availability of Government Properties form (CGSO-RUCP-F19), subject for City Administrator's approval
  Fee: None · Processing Time: 5 mins · Administrative Aide VI
3. 3.Once approved, dispatch the available government watercraft on the scheduled date
  Fee: None · Processing Time: Not specified in the Citizen's Charter · Administrative Aide VI
C. Availing City Heavy Equipment (Grader, Loader, Dump Trucks, Backhoe, Manlift/Lowbed Trucks) - For Private Sector/Entities
Clients secures and submit a copy of Letter Request received by the Records Officer
Agency Action
1. Approval of the City Mayor/City Administrator
  Fee: None · Processing Time: 7 mins · City Mayor or City Administrator
No action required from the client at this step.
Agency Action
1. 1.Approved request letter will be forwarded to the CGSO to take action on the request
  Fee: None · Processing Time: 5 mins · City General Services Officer
2. 2.Prepare/Issues and Rental for Heavy Equipment Form (CGSO-RUCP-F21)
  Fee: None · Processing Time: 5 mins · Administrative Aide VI
Payment of Fees at the City Treasurers Office and submit a copy of official receipt to CGSO staff
Agency Action
1. Dispatch the approved heavy equipment on the available/vacant date
  Fee: Depends on the heavy equipment requested · Processing Time: Not specified in the Citizen's Charter · Administrative Aide VI
C. Availing City Heavy Equipment (Grader, Loader, Dump Trucks, Backhoe, Manlift/Lowbed Trucks) - For Government Sector/Entities
Clients secures and submit a copy of Letter Request received by the Records Officer
Agency Action
1. Approval of the City Mayor/City Administrator
  Fee: None · Processing Time: 7 mins · City Mayor or City Administrator
No action required from the client at this step.
Agency Action
1. 1.Approved request letter will be forwarded to the CGSO to take action on the request
  Fee: None · Processing Time: 5 mins · City General Services Officer
2. 2.Dispatch the approved heavy equipment on the available/vacant date
  Fee: None · Processing Time: Not specified in the Citizen's Charter · Administrative Aide VI
D. Availing of Monoblock Chairs & Tables, Sound System, Podium, Flags, etc.
Clients secures and submit a copy of Letter Request received by the Records Officer
Agency Action
1. Approval of the City Mayor/City Administrator
  Fee: None · Processing Time: 7 mins · City Mayor or City Administrator
No action required from the client at this step.
Agency Action
1. 1.Approved request letter will be forwarded to the CGSO to take action on the request
  Fee: None · Processing Time: 5 mins · City General Services Officer
2. 2.Prepares / Issues Availability of Government properties form (CGSO-RUCP-F19) subject for City Administrator's approval
  Fee: None · Processing Time: 5 mins · Engineer II
3. 3.Once approved, issue the available government properties on the scheduled date
  Fee: None · Processing Time: Not specified in the Citizen's Charter · Administrative Aide III

Offices Concerned

City General Services Office