Issuance of Certification
This covers the issuance of Certification for various purposes but not limited to certificate of posting, residency, Apostille requirement, renewal of license to officiate marriage, etc. Issuance of certificate of posting must first meet the required number of days the document should be posted at the bulletin board. Note: Processing of the issuance commence upon completion of the needed requirements.
Who May Avail
Client
Requirements
| Requirements | Where to Secure |
|---|---|
| Letter Request / Approved Letter Request | Client |
| Certification from Barangay (residency) | Client |
| Certificate of Ordination (for certification to renew license to officiate marriage) | Client |
| Official Receipt (certification fee - Php 50.00 + ICT - Php 25.00 + Doc. Stamp - Php 30.00) = Php 105.00 | City Treasurer's Office |
Step-by-Step Process
Give the letter request for a certification
Agency Action
Received the letter request. Forward to City Administrator's Office for approval
Fee: None · Processing Time: 3 minutes (Approval of the request may take up to an hour or a day. Depending on the availability of the City Administrator) · City Archives Office Staff
Received the approved letter request. Client to pay at the City Treasurer's Office
Agency Action
Released the approved letter to concerned office/s. Advised client to pay at the City Treasurer's Office
Fee: Cert. Fee - Php 50.00 + Doc Stamp - Php 30.00 + ICT Fee - Php 25.00 = Php 105.00 · Processing Time: 7 minutes · City Archives Office Staff
Log in at the City Archives Services Logbook
Agency Action
Ask client to log at the City Archives Services logbook
Fee: None · Processing Time: 1 minute
Present the needed requirements (Approved letter request, official receipt, barangay certification and Certificate of Ordination (for certification to renew license to officiate marriage))
Agency Action
Check presented requirements.
Fee: None · Processing Time: 2 minutes · City Archives Office Staff
Double check for any misspelled name or wrong entry
Agency Action
Input needed data using the Certification template. Print Certification
Fee: None · Processing Time: 5 minutes · City Archives Office Staff
No action required from the client at this step.
Agency Action
Forward to the City Administrator's Office for initial then to Mayor's Office for Signature.
Fee: None · Processing Time: Depends on the availability of signatories. May take 1 day up to 3 days before the City Mayor can sign the Certification · City Archives Office Staff
Affix signature over printed full name and date on the Archives' file copy. Get copy.
Agency Action
Upon signature of the City Mayor, the staff will call/text the requestor to drop by at the office for the releasing of the certificate. Stamp "Released" and write the sequential number. Give the other copy to the client to acknowledge receipt
Fee: None · Processing Time: 3 minutes · City Archives Office Staff
Accomplish the client satisfaction survey form
Agency Action
Give client the satisfaction survey form. File copy
Fee: None · Processing Time: 3 minutes · City Archives Office Staff
Offices Concerned
City Archives Office