Issuance of Special Permit to Conduct Group Activities
This covers the issuance of Special Permit to conduct group activities (conference meetings, rallies, demonstration in outdoor (parks, plazas, roads and streets) business promotions (promotional sales), dances, coronations/balls, and other group activities). Note: Processing of the issuance commence upon completion of the needed requirements.
Who May Avail
Client
Requirements
| Requirements | Where to Secure |
|---|---|
| Letter request / Approved Letter Request | Client |
| Barangay Permit (if venue is in barangay) | Client |
| Official Receipt (SP - Php 500.00 + ICT - Php 25.00 = Php 525.00; Promotional Sales/Business Sales: Php 1,000.00 + ICT - Php 25.00 = Php 1,025.00) | City Treasurer's Office |
| Additional Fee - Rental Fee for the use of City plazas and gymnasium | Computation from City Market and Cemetery Section |
| Electric Consumption | Computation from City Engineering Office |
Step-by-Step Process
Give the letter request to conduct group activity. Attached route and barangay permit if they will utilize barangay road.
Agency Action
Received the letter request. Forward to City Administrator's Office for approval
Fee: None · Processing Time: 3 minutes (Approval of the request may take up to an hour or a day. Depending on the availability of the City Administrator) · City Archives Office Staff
Received the approved letter request. Client to pay at the City Treasurer's Office
Agency Action
Released the approved letter to concerned office/s. Call the client to inform them of their approved request. Advised client to pay at the City Treasurer's Office
Fee: SP - Php 500.00 + ICT - Php 25.00 = Php 525.00 (For business promotion/promotional sales: SP - Php 1,000.00 + ICT - Php 25.00 = Php 1,025.00) *** Additional fee for venue rental (plaza / gymnasium and electric consumption) · Processing Time: 7 minutes · City Archives Office Staff
Present the needed requirements (Approved letter request, official receipt, barangay permit - if applicable)
Agency Action
Check presented requirements.
Fee: None · Processing Time: 2 minutes · City Archives Office Staff
Log in at the City Archives Services Logbook
Agency Action
Ask client to log at the City Archives Services logbook
Fee: None · Processing Time: 1 minute · City Archives Office Staff
Double check for any misspelled name or wrong entry
Agency Action
Input needed data using the Special Permit template. Print Special Permit
Fee: None · Processing Time: 5 minutes · City Archives Office Staff
Affix signature over printed full name and date on the Archives' file copy. Get copy. Give a photocopy of the permit to the PNP and POSO
Agency Action
Stamp "Released" and write the sequential number. Give the other copy to the client to acknowledge receipt. Advise client to give a photocopy of the permit to the PNP and POSO
Fee: None · Processing Time: 3 minutes · City Archives Office Staff
Accomplish the client satisfaction survey form
Agency Action
Give the client the satisfaction survey form. File copy
Fee: None · Processing Time: 3 minutes · City Archives Office Staff
Offices Concerned
City Archives Office