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Housing & Land Use

Annotation and Cancellation of Encumbrances

Classification: SimpleTotal Processing Time: 1 hour and 2 minutesTotal Fees: Annotation of Loan Availment: 25% of 1% of the Loan Amount; Cancellation: Php 150.00; ICT: Php 25.00

To reflect any liens or encumbrances, or cancellation and discharge of encumbrances in the tax declaration.

Who May Avail

Real Property Owners or authorized representative or Any interested parties

Requirements

RequirementsWhere to Secure
Deed of Contract, Loan Mortgage Agreement, Court Orders, Cancellation and discharge of encumbrances, etc. (1 Original Copy)Not specified in the Citizen's Charter
Affidavit of Request - if applicableNot specified in the Citizen's Charter
Accountable Forms no. 51Office of the City Treasurer
Owner's Copy of Tax declaration - if availableNot specified in the Citizen's Charter

Step-by-Step Process

  1. Request for the service - Annotation and Cancellation of Encumbrances

    Agency Action

    1. 1.Receive request

      Fee: None · Processing Time: 1 minute · Administrative Aide/ Administrative Aide I/ Administrative Aide VI/ Assessment Clerk I/ SAA II/ Administrative Asst III/ Administrative Asst IV/ LAOO III/ LAOO IV/ Tax mapper I/ Tax mapper IV/ Draftsman I/ RCC I/ DCW

    2. 2.Review documents

      Fee: None · Processing Time: 10 minutes (per deed of contract) · Administrative Aide/ Administrative Aide I/ Administrative Aide VI/ Assessment Clerk I/ SAA II/ Administrative Asst III/ Administrative Asst IV/ LAOO III/ LAOO IV/ Tax mapper I/ Tax mapper IV/ Draftsman I/ RCC I/ DCW

    3. 3.Search and verification of records (In-house system and office file)

      Fee: None · Processing Time: 10 minutes · Administrative Aide/ Administrative Aide I/ Administrative Aide VI/ Assessment Clerk I/ SAA II/ Administrative Asst III/ Administrative Asst IV/ LAOO III/ LAOO IV/ Tax mapper I/ Tax mapper IV/ Draftsman I/ RCC I/ DCW

  2. Payment of corresponding fees

    Agency Action

    1. 1.Require the client to pay corresponding fees at the City Treasurer's Office

      Fee: Annotation: Php 150.00 + ICT Php 25.00; Annotation (Loan Availment): 25% of 1% of the loan amount + ICT Php 25.00; Annotation (other encumbrances): Php 150.00 + ICT Php 25.00; Cancellation: Php 150.00 + ICT Php 25.00 · Processing Time: 3 minutes · City Treasurer's Office

    2. 2.Reflect annotation or cancellation into the affected tax declaration (office file and owner's copy - if available)

      Fee: None · Processing Time: 10 minutes (per TD) · Administrative Aide/ Administrative Aide I/ Administrative Aide VI/ Assessment Clerk I/ SAA II/ Administrative Asst III/ Administrative Asst IV/ LAOO III/ LAOO IV/ RCC I/ DCW

    3. 3.Review and Sign the tax declarations and documents

      Fee: None · Processing Time: 5 minutes · City Assessor/ Asst. City Assessor or Officer-in-Charge

    4. 4.Update the system

      Fee: None · Processing Time: 3 minutes (per TD) · LAOO III/ LAOO IV

  3. Sign in the log sheet of annotation and cancellation of encumbrances and receive the annotated owner's copy if available

    Agency Action

    1. 1.Update the log sheet

      Fee: None · Processing Time: 5 minutes · Administrative Aide/ Administrative Aide I/ Administrative Aide VI/ Assessment Clerk I/ SAA II/ Administrative Asst III/ Administrative Asst IV/ LAOO III/ LAOO IV/ RCC I/ DCW

    2. 2.File Records

      Fee: None · Processing Time: 15 minutes · Administrative Aide/ Administrative Aide I/ Administrative Aide VI/ Assessment Clerk I/ SAA II/ Administrative Asst III/ Administrative Asst IV/ LAOO III/ LAOO IV/ RCC I/ DCW

Offices Concerned

City Assessor's Office