Payment of Approved Vouchers
Payment of duly approved expenses of the City Government of Alaminos.
Who May Avail
All
Requirements
| Requirements | Where to Secure |
|---|---|
| Two (2) copies duly approved disbursement vouchers (Original and Duplicate including all supporting documents as pre-audited by the Accounting Office. | Accounting Office |
| One (1) Official Receipts of Payee (original) | Payee |
| One (1) copy of Identification card of payee / authorized representative (Any Valid I.D.) (original or photocopy) | Any of the following Identification: Company ID or any Government Issued ID (BIR, Postal ID, SSS, GSIS, Pag-ibig or any other government-issued IDs) |
| One (1) copy Authorization of the Authorized Representative / Special Power of Attorney (SPA) (original or photocopy) | Business Owner, Board of Directors of the Business |
| One (1) Community Tax Certificate (original or photocopy) | City Treasurer's Office / Barangay |
Step-by-Step Process
Request for Collection
Client / payee shall present duly approved vouchers for payment
Agency Action
Receive the approved voucher
Fee: None · Processing Time: 3 minutes (Approval of Voucher) · City Treasurer, Asst. City Treasurer
No action required from the client at this step.
Agency Action
1.CTO staff shall prepare the check based on the approved voucher and forward the check for signature of the City Mayor or the City Administrator
Fee: None · Processing Time: 5 minutes per check · Sr. Administrative Asst. II, RCC II, Adm. Aide I, Adm. Aide
2.City Treasurer signs all the check forwarded from the City Mayor or the City Administrator's Office
Fee: None · Processing Time: 2 minutes per check · City Treasurer, Asst. City Treasurer
Check Claim
Client request to claim check and present an identification (for representatives) and present an Official Receipt as acknowledgement of Collection (for collections), ID for individual claimants.
Agency Action
CTO Staff verifies the identification presented and ask the client to prepare the official receipts corresponding the amount on the check.
Fee: None · Processing Time: 3 minutes · Sr. Administrative Asst. II, RCC II, Adm. Aide I, Adm. Aide
No action required from the client at this step.
Agency Action
Instructs the client to acknowledge receipt of check into the disbursement voucher and into the logbooks and release the check to the claimant
Fee: None · Processing Time: 5 minutes · Sr. Administrative Asst. II, RCC II, Adm. Aide I, Adm. Aide
Offices Concerned
City Treasurer's Office