Transportation & Public Safety
Issuance of Blotter/Journal Certification
The Public Order and Safety Office keeps a Blotter Logbook for all cases being recorded, handled and responded. Most often times, the client requests for a copy of recorded entry in the logbook; hence, the office provided the simplest and fastest process for him/her to avail the service.
Who May Avail
Client who made the report; Either any of the involved parties in the incident
Requirements
| Requirements | Where to Secure |
|---|---|
| Valid ID Card or Proof of Identity | Department of Foreign Affairs, Land Transportation Office, PhilHealth, Bureau of Internal Revenue, Commission on Elections, Professional Regulation Commission, Office for Senior Citizens Affairs, Philippine Overseas Employment Administration. Company |
| Personal Information System (PIS) Registered | City Management Information System (CMIS) or POSO Traffic Office (POSO One-Stop-Shop) |
| Official Receipt showing payment for the processing of Certification | City Treasurer's Office or POSO Traffic Office (POSO One-Stop-Shop) |
Step-by-Step Process
Initial interview and logging in at the Visitors / Clients Logbook
Agency Action
Conduct initial interview on the client's purpose then assist him/her in logging in at the Visitor's / Client's Logbook
Fee: None · Processing Time: 2 minutes · Administrative Aide (Desk Officer or Duty Investigator), Security Officer I
No action required from the client at this step.
Agency Action
Check the particular entry in the Blotter Book/ Pink Book that the client asked for Certification
Fee: None · Processing Time: 3 minutes (If the client knows the exact date of entry in the blotter book) · Administrative Aide (Desk Officer or Duty Investigator), Security Officer I
Client shall pay the corresponding amount for the requested document
Agency Action
Collect payment of client and issue Official Receipt of his/her payment. If client have not registered/ enrolled in the PIS database, instruct client to proceed to POSO Traffic Office for Registration/ enrollment in the Personal Information System (PIS)
Fee: POSO Certification: Php 50.00; Documentary stamp: Php 30.00; ICT Fee: Php 25.00. · Processing Time: 3 minutes · Traffic Operations Officer I, Administrative Aide IV, POSO Bonded Collecting Officers
Preparation of the requested document
Agency Action
Office clerk shall ENCODE the excerpt entry from the Blotter Logbook on the Blotter/ Journal Certification template, print three (3) copies
Fee: None · Processing Time: 20 minutes · Administrative Aide (Desk Officer or Duty Investigator), Security Officer I
No action required from the client at this step.
Agency Action
The duty personnel who prepared the document and the Head of Office (or authorized officer in the absence of the Head of Office) shall sign the Blotter/ Journal Certification
Fee: None · Processing Time: 1 minute · Administrative Aide (Desk Officer or Duty Investigator), Security Officer I, Executive Asst. IV, Authorized officer/personnel: Security Officer I, Traffic Operations Officer I, Administrative Aide IV
Issuance of the requested document
Agency Action
Let the client acknowledge the receipt of requested document
Fee: None · Processing Time: 1 minute · Administrative Aide (Desk Officer or Duty Investigator), Security Officer I
Offices Concerned
City Public Order and Safety Office