Advance Transmittal / Endorsement of On-Time Registration, Delayed Registration and No Record at PSA of Certificates of Live Birth, Death and Marriage to Philippine Statistics Authority

Classification: Highly TechnicalTotal Processing Time: 1 hour and 10 minutesTotal Fees: PHP 555.00

This procedure covers the forwarding at the Philippine Statistics Authority on-time and delayed registrations for births, deaths, and marriages—including 'no record' certifications issued by PSA for database enrollment

Who May Avail

Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)

Requirements

Requirements	Where to Secure
For On-Time or Delayed Registration: Municipal Form No. 102 - Certificate of Live Birth - OCRG Copy and its attachments, if applicable - one (1) original or certified photo copy	Local Civil Registry Office
For On-Time or Delayed Registration: Municipal Form No. 97 - Certificate of Marriage OCRG Copy and its attachments, if applicable - one (1) original or certified photo copy	Local Civil Registry Office
For On-Time or Delayed Registration: Municipal Form No. 103/103A - Certificate of Death / Fetal Death OCRG Copy and its attachments, if applicable - one (1) original or certified photo copy	Local Civil Registry Office
For On-Time or Delayed Registration: Proof of Urgency (a documentation that clearly demonstrates imminent emergency or need for immediate filing and processing of certain document within a fixed amount of time), if applicable, such as: Passport application; Processing of Death Claims/Insurances; Hospitalization purposes; Burial purposes; Educational purposes	Registrant/Applicant/Authorized Issuing Agency
For No Record of Birth at PSA: Certified Photo Copy of Birth / Marriage / Death / Islam Conversion / Islam Divorce and its attachments, whichever is applicable	Local Civil Registry Office
For No Record of Birth at PSA: PSA CRS Form No. 1, Negative Certification of Birth / PSA CRS Form No. 3, Negative Certification of Marriage / PSA CRS Form No. 2, Negative Certification of Death - one (1) original copy	Philippine Statistics Authority (PSA) / BREQS Partners
For No Record of Birth at PSA: Photo Copy of page number of Registry Book of the CRD for endorsement, whichever is applicable - one (1) original copy	Local Civil Registry Office
For No Record of Birth at PSA: Any Government Issued Valid ID of the requesting party / authorizing person / authorized person, whichever is applicable – present original copy or photocopy with 3 fresh signatures	Registrant/Applicant
For No Record of Birth at PSA: Special Power of Attorney (SPA) / Authorization Letter of the Document Owner - one (1) original copy	Notary Public / Philippine Foreign Service Post / Authorized Administering Officer
For No Record of Birth at PSA: Affidavit of Nearest Kin/Explanation, if applicable - one (1) original copy	Notary Public / Philippine Foreign Service Post / Authorized Administering Officer

Step-by-Step Process

Submission and Assessment of Documents
Proceed to Visitor's Log-book Registration Window to log personal information and purpose on the Visitor's Log-book for Contact Trace; presents Valid ID, CRD, its attachments and Official Receipt (if applicable)
Agency Action
1. 1.Checks completeness of documents
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
2. 2.Provides queuing number, Citizens Charter ARTA Monitoring Form
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
3. 3.Informs client to submit queuing number, ARTA Monitoring Form, CRD, its attachments and Official Receipt (if applicable) at Window 2 / Window 4, whichever is applicable
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
Submit queuing number, Citizens Charter ARTA Monitoring Form and all necessary documents and attachments at Window 2/4. Signs client log book
Agency Action
1. 1.Receives queuing number, Citizens Charter (ARTA) Monitoring Form and the required documents;
  Fee: None · Processing Time: 5 minutes (varying on the case of documents to review) · Administrative Assistant III, Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Administrative Aide I, Registration Officer IV or City Civil Registrar
2. 2.Reviews and validates the completeness and consistency of the submitted requirements;
  Fee: None · Processing Time: 5 minutes (varying on the case of documents to review) · Administrative Assistant III, Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Administrative Aide I, Registration Officer IV or City Civil Registrar
3. 3.Issues order of payment if all documents are found complete, consistent and in order
  Fee: None · Processing Time: 5 minutes (varying on the case of documents to review) · Administrative Assistant III, Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Administrative Aide I, Registration Officer IV or City Civil Registrar
Payment of Applicable Fees at the City Treasurer's Office
Personal Information System (PIS) Verification: without PIS, proceed to Management Information System Section; with PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. City Treasurer's Office collects Endorsement Fee, Documentary Stamp Tax, and ICT Fee
  Fee: Endorsement Fee of Civil Registry Document (Birth/Marriage/Death/Islam Conversion/Islam Divorce) - PHP 500.00 per CRD; Documentary Stamp Tax - PHP 30.00; ICT Fee - PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Processing of Civil Registry Document
Submit queuing number, Citizens Charter ARTA Monitoring Form, Official Receipt (if applicable) and CRD and its attachments if applicable at Window 2/4; Wait for notification of LCR Staff
Agency Action
1. 1.Receives queuing number, Citizens Charter ARTA Monitoring Form, Official Receipt (if applicable) and all necessary documents and checks the accuracy and completeness of requirements;
  Fee: None · Processing Time: 60 minutes (varying on the case of CRD to be endorsed) · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar
2. 2.Pull-out and prepare the requested CRD for endorsement
  Fee: None · Processing Time: 60 minutes (varying on the case of CRD to be endorsed) · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar
3. 3.Photo Copy the page number of Registry Book of the CRD for endorsement, or prepare letter of explanation if Registry Book is not available, if applicable
  Fee: None · Processing Time: 60 minutes (varying on the case of CRD to be endorsed) · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar
4. 4.Prepare Endorsement / Transmittal Letter
  Fee: None · Processing Time: 60 minutes (varying on the case of CRD to be endorsed) · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar
5. 5.The Civil Registrar or authorized signatory signs the documents
  Fee: None · Processing Time: 60 minutes (varying on the case of CRD to be endorsed) · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar
Releasing of Documents
Receives and reviews personal copy of registered/processed CRD; Answer Harmonized Client Satisfaction Measurement and feedback Form (optional); Signs log book for log-out;
Agency Action
1. 1.Asks client to review the processed CRD for their satisfaction as to accuracy and completeness;
  Fee: Not specified in the Citizen's Charter · Processing Time: 10 minutes · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar
2. 2.Gives instructions to client for the next step / procedure
  Fee: Not specified in the Citizen's Charter · Processing Time: 10 minutes · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar
3. 3.Assists client in signing log book for log-out
  Fee: Not specified in the Citizen's Charter · Processing Time: 10 minutes · Administrative Aide IV, Administrative Officer I, Registration Officer II, Registration Officer III, Registration Officer IV or City Civil Registrar

Offices Concerned

City Registrar's Office