Civil Registry & Vital Records
Delayed Registration of Certificate of Live Birth (COLB) - Municipal Form No. 102
Registration of live birth that was made beyond the 30 days reglementary period of registration after the occurrence of the event.
Who May Avail
Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)
Requirements
| Requirements | Where to Secure |
|---|---|
| For Regular Application: Duly accomplished Certificate of Live Birth (COLB) or Municipal Form No. 102, in quadruplicate | Local Civil Registry Office/Attendant at Birth/Hospital/Maternity/Lying-In Clinics/other birthing facilities |
| For Regular Application: Duly accomplished Municipal Form No. 102, Attachments on Civil Registry Documents of Muslims and Indigenous People, if applicable, in quadruplicate | Imam/Muslim mosques |
| For Regular Application: Form 1B (Birth, Not available) or Form 1C (Birth Destroyed) - 1 original copy | Local Civil Registry Office |
| For Regular Application: Negative Certification of Birth/CRS Form No. 1 - 1 original copy | Philippine Statistics Authority (PSA) or National Archives of the Philippines, if applicable |
| For Regular Application: Accomplished Affidavit for Delayed Registration of Birth at the back of Certificate of Live Birth | Notary Public/Local Civil Registry Office |
| For Regular Application: National ID/ePhilID/Digital National ID - 1 photocopy (present original copy) | Document Owner/Authorized Issuing Agency/Party |
| For Regular Application: Any Government Issued Identification Cards (present original copy) - one (1) photocopy | Document Owner/Authorized Issuing Agency/Party |
| For Regular Application: Community Tax Certificate (CEDULA) (present original copy) - 1 photocopy | Authorized Issuing Agency/Party |
| For Regular Application: Barangay Certification (as proof of residency) - one (1) original copy and one (1) photocopy | Punong Barangay |
| For Regular Application: Unedited Front Facing Photo of the document owner-registrant (2x2 size, white background, taken 3 months from the date of registration) - 4 copies | Document Owner |
| For Regular Application: Affidavit of Two (2) Disinterested Persons/Witnesses - 2 original copies | Local Civil Registry Office/Notary Public |
| For Regular Application: Philippine Statistics Authority (PSA) or Certified Photo Copy (CPC) of Certificate of Marriage (COM) of document owner, if applicable - 1 original copy | Philippine Statistics Authority/Local Civil Registry Office where the marriage certificate was registered |
| For Regular Application: Philippine Statistics Authority (PSA) or Certified Photo Copy (CPC) of Certificate of Live Birth (COLB) of siblings with information needed to support the registration, if applicable - 1 original copy | Philippine Statistics Authority/Local Civil Registry Office where the birth certificate was registered |
| For Regular Application: Philippine Statistics Authority (PSA) or Certified Photo Copy (CPC) of Certificate of Live Birth (COLB) of child/children with information needed to support the registration, if applicable - 1 original copy | Philippine Statistics Authority/Local Civil Registry Office where the birth certificate was registered |
| For Regular Application: Affidavit of the owner or registrant, in case the document owner is deceased, if applicable - four (4) original copies | Notary Public |
| For Regular Application (any two of the following showing the Registrant's Identity - 1 original copy and/or 1 certified photocopy): Baptismal Certificate | Religious Institutions/Issuing church |
| For Regular Application (any two of the following showing the Registrant's Identity - 1 original copy and/or 1 certified photocopy): School Record (Form 137/Form 138/SF-10) | School |
| For Regular Application (any two of the following showing the Registrant's Identity - 1 original copy and/or 1 certified photocopy): Medical/Health/Immunization Record | Concerned Hospitals/Private Clinics/Government Health Centers or other birthing facilities |
| For Regular Application (any two of the following showing the Registrant's Identity - 1 original copy and/or 1 certified photocopy): Voter's Registration Record | COMELEC |
| For Regular Application (any two of the following showing the Registrant's Identity - 1 original copy and/or 1 certified photocopy): Employment or Service Records (GSIS/SSS E-1 or E-Form) | Authorized Issuing Agency |
| For Regular Application (any two of the following showing the Registrant's Identity - 1 original copy and/or 1 certified photocopy): Barangay Captain's Certification | Punong Barangay |
| For Regular Application (any two of the following showing the Registrant's Identity - 1 original copy and/or 1 certified photocopy): Other documents the office may consider relevant and necessary for the approval of the application (Philhealth-MDR, Pre-Natal Record of the mother if 40 y/o and above at the time of the birth of the child regardless of birth order, if applicable Service Record, Personal Data Sheet, Medical Record, Senior Citizen Profile, etc.) | Authorized Issuing Agency/Party |
| For Regular Application: Personal Appearance of the document owner for 18 years old and above | Not specified in the Citizen's Charter |
| For Regular Application: Personal Appearance of the Parents of Marital Minor document owner. In default of Parents of Marital Minor document owner: (a) the Surviving Grandparents; (b) the Oldest Brother/Sister, over 21 years of age, unless unfit or disqualified; (c) the child's Actual Custodian, over 21 years of age, unless unfit or disqualified | Not specified in the Citizen's Charter |
| For Regular Application - Non-Marital Child: Personal Appearance of the Mother for Non-marital minor document owner. In the absence of the Mother, Affidavit/Sworn Statement of present whereabouts of the mother, if applicable - four (2) original copies | Notary Public |
| For Regular Application: Certificate of Death (COD) of the document owner - Certified Photo Copy (CPC) or Philippine Statistics Authority (PSA) Copy, if applicable - 1 Copy | Philippine Statistics Authority/Local Civil Registry Office where the death certificate was registered |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Certificate of Live Birth (COLB) - Certified Photo Copy (CPC) or PSA Copy, if applicable | Philippine Statistics Authority/Local Civil Registry Office where the birth certificate was registered |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Government-issued ID | Authorized Issuing Agency/Party |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Certificate of Marriage of the Parents - Certified Photo Copy (CPC) or PSA Copy, if applicable | Philippine Statistics Authority/Local Civil Registry Office where the marriage certificate was registered |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Certificate of Death of deceased Parents (COD) - Certified Photo Copy (CPC) or PSA Copy, if applicable | Philippine Statistics Authority/Local Civil Registry Office where the death certificate was registered |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Baptismal Certificate | Religious Institutions/Issuing church |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Voter's Registration Record/Certification | COMELEC |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Member's Data Record/Form (SSS E1 or E4 Form/GSIS/PhilHealth/Pag-Ibig) | Authorized Issuing Agency/Party |
| For Regular Application (any two of the following showing the identity of the Parents, stating name, date, place of birth and filiation of child - 1 original copy and 1 photocopy): Senior Citizen Profile | Office of the Senior Citizens Affairs (OSCA) |
| For Regular Application: Certificate of Live Birth (COLB) of Siblings of the document owner - Certified Photo Copy (CPC) or PSA Copy, if applicable | Philippine Statistics Authority/Local Civil Registry Office where the birth certificate was registered |
| For Regular Application: Special Power of Attorney (SPA)/Authorization Letter, if applicable - 1 original copy | Notary Public/Authorizing Party |
| For Regular Application: Any Government Issued Identification Cards of the Authorizing person and the person authorized (present original), one (1) photocopy, if applicable | Authorizing and Authorized Person/Authorized Issuing Agency/Party |
| For Regular Application - Non-Marital Child: Born before August 3, 1988, the PARENTS (Father and Mother) must sign the Affidavit of Acknowledgment at the back of COLB - 4 original copies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For Regular Application - Non-Marital Child: Born on or after August 3, 1988, the FATHER must sign the Admission of Paternity at the back of COLB - 4 original copies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For Regular Application - Non-Marital Child: If Father is deceased, submit documents that will prove the filiation of the child or documents showing that the father has acknowledged the child (public document and private handwritten instrument) - original copy/ies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For Regular Application - Non-Marital Child: Notarized Affidavit of Admission of Paternity (AAP) or Private Handwritten Instrument (PHI, in the handwriting of the father, expressly recognizing the paternity of the child during his lifetime), separate public document, if applicable - 1 original copy and 1 photocopy (separate public document) - 4 original copies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For Regular Application - Non-Marital Child: Private Handwritten Instrument (PHI, in the handwriting of the father, expressly recognizing the paternity of the child during his lifetime), if applicable - 1 original copy and 1 photocopy | Document Owner/Authorized Issuing Agency/Party |
| For Regular Application - Non-Marital Child: Signed and Notarized Affidavit to Use the Surname of the Father (AUSF), separate public document - 4 original copies | Local Civil Registry Office/Notary Public |
| For Regular Application - Non-Marital Child: For 0-6 years old, AUSF to be executed by the mother or the guardian, in the absence of the mother | Local Civil Registry Office/Notary Public |
| For Regular Application - Non-Marital Child: For 7-17 years old, AUSF to be executed by the child attested by the mother or the guardian (Sworn Attestation) | Local Civil Registry Office/Notary Public |
| For Regular Application - Non-Marital Child: For 18 years old and above, AUSF to be executed by the child without need of attestation | Local Civil Registry Office/Notary Public |
| For Regular Application - Non-Marital Child: Affidavit of Explanation/Undertaking, in case the AUSF/AAP/PHI exceeded its reglementary period of twenty (20) days from date of execution | Authorized Issuing Authority/Philippine Foreign Service Post |
| For Regular Application: If one of the parents is a foreigner, submit the marriage contract of parents (marital child), birth certificate of parents, and valid Passport or BI Clearance Certificate or ACR I-Card of the foreign parent, with latest date of arrival | Notary Public |
| For BRAP Applicants: Duly accomplished Certificate of Live Birth (COLB) or Municipal Form No. 102, in quadruplicate | Local Civil Registry Office, Attendant at Birth, Hospital, Maternity/Lying-In Clinics, other birthing facilities |
| For BRAP Applicants: Duly accomplished Municipal Form No. 102, Attachments on Civil Registry Documents of Muslims and Indigenous People, if applicable, in quadruplicate | Imam/Muslim Mosque |
| For BRAP Applicants: Form 1B (Birth, Not available) or Form 1C (Birth Destroyed) - 1 original copy | Local Civil Registry Office |
| For BRAP Applicants: Any Government Issued Valid ID (present original copy) - one (1) photocopy | Not specified in the Citizen's Charter |
| For BRAP Applicants: Negative Omnibus Certification | Document Owner/Authorized Issuing Agency |
| For BRAP Applicants: National ID/ePhilID/Digital National ID | Philippine Statistics Authority (PSA) |
| For BRAP Applicants: Unedited Front Facing Photo of the document owner-registrant (2x2 size, white background, taken 3 months from the date of registration) - 2 copies | Document Owner |
| For BRAP Applicants: Affidavit of Two (2) Disinterested Persons/Witnesses - 2 original copies | Local Civil Registry Office/Notary Public |
| For BRAP Applicants: Accomplished Affidavit for Delayed Registration of Birth at the back of Certificate of Live Birth | Notary Public/Local Civil Registry Office |
| For BRAP Applicants: Certificate of Indigency | Not specified in the Citizen's Charter |
| For BRAP Applicants (original copy and/or certified photocopy of any of the following showing the Registrant's Identity): Baptismal Certificate | Religious Institutions/Issuing church |
| For BRAP Applicants (original copy and/or certified photocopy of any of the following showing the Registrant's Identity): School Record (Form 137/Form 138/SF-10) | School |
| For BRAP Applicants (original copy and/or certified photocopy of any of the following showing the Registrant's Identity): Medical Record/Immunization Record, if applicable | Concerned Hospitals/Private Clinics/Government Health Centers or other birthing facilities |
| For BRAP Applicants (original copy and/or certified photocopy of any of the following showing the Registrant's Identity): Voter's Registration Record | COMELEC |
| For BRAP Applicants (original copy and/or certified photocopy of any of the following showing the Registrant's Identity): Employment or Service Records (GSIS/SSS E-1 or E-Form) | Authorized Issuing Agency/Party |
| For BRAP Applicants (original copy and/or certified photocopy of any of the following showing the Registrant's Identity): Barangay Captain's Certification | Punong Barangay |
| For BRAP Applicants (original copy and/or certified photocopy of any of the following showing the Registrant's Identity): Other documents the office may consider relevant and necessary for the approval of the application (Certificate of Marriage, Philhealth-MDR, Service Record, Personal Data Sheet, Medical Record/Immunization Record, Senior Citizen Profile, etc.) | Authorized Issuing Agency/Party |
| For BRAP Applicants: Personal Appearance of the document owner for 18 years old and above | Not specified in the Citizen's Charter |
| For BRAP Applicants: Personal Appearance of the Parents of Marital Minor document owner. In default of Parents of Marital Minor document owner: (a) the Surviving Grandparents; (b) the Oldest Brother/Sister, over 21 years of age, unless unfit or disqualified; (c) the child's Actual Custodian, over 21 years of age, unless unfit or disqualified | Not specified in the Citizen's Charter |
| For BRAP Applicants - Non-Marital Child: Personal Appearance of the Mother for Non-marital minor document owner. In the absence of the Mother, Affidavit/Sworn Statement of present whereabouts of the mother, if applicable - four (4) original copies | Notary Public |
| For BRAP Applicants: Certificate of Death (COD) of the document owner - Certified Photo Copy (CPC) or PSA Copy, if applicable - 1 Copy | Philippine Statistics Authority/Local Civil Registry Office where the death certificate was registered |
| For BRAP Applicants: Special Power of Attorney (SPA)/Authorization Letter, if applicable - 1 original copy | Notary Public/Authorizing Party |
| For BRAP Applicants: Valid ID of the Authorizing person and the person authorized - one (1) photocopy (present original), if applicable | Authorizing and Authorized Person/Authorized Issuing Agency/Party |
| For BRAP Applicants: Affidavit of Explanation or Undertaking/Letter of Explanation/Intent, if applicable - 1 original copy and 1 photocopy | Notary Public/Document Owner/Applicant |
| For BRAP Applicants - Non-Marital Child: Born before August 3, 1988, the PARENTS (Father and Mother) must sign the Affidavit of Acknowledgment at the back of COLB - 4 original copies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For BRAP Applicants - Non-Marital Child: Born on or after August 3, 1988, the FATHER must sign the Admission of Paternity at the back of COLB - 4 original copies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For BRAP Applicants - Non-Marital Child: If Father is deceased, submit documents that will prove the filiation of the child or documents showing that the father has acknowledged the child (public document and private handwritten instrument) - original copy/ies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For BRAP Applicants - Non-Marital Child: Notarized Affidavit of Admission of Paternity (AAP) or Private Handwritten Instrument (PHI, in the handwriting of the father, expressly recognizing the paternity of the child during his lifetime), separate public document, if applicable - 1 original copy and 1 photocopy (separate public document) - 4 original copies | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For BRAP Applicants - Non-Marital Child: Private Handwritten Instrument (PHI, in the handwriting of the father, expressly recognizing the paternity of the child during his lifetime), if applicable - 1 original copy and 1 photocopy | Local Civil Registry Office/Notary Public/Philippine Foreign Service Post |
| For BRAP Applicants - Non-Marital Child: Signed and Notarized Affidavit to Use the Surname of the Father (AUSF), separate public document - 4 original copies | Document Owner/Authorized Issuing Agency/Party |
| For BRAP Applicants - Non-Marital Child: For 0-6 years old, AUSF to be executed by the mother or the guardian, in the absence of the mother | Local Civil Registry Office/Notary Public |
| For BRAP Applicants - Non-Marital Child: For 7-17 years old, AUSF to be executed by the child attested by the mother or the guardian (Sworn Attestation) | Local Civil Registry Office/Notary Public |
| For BRAP Applicants - Non-Marital Child: For 18 years old and above, AUSF to be executed by the child without need of attestation | Local Civil Registry Office/Notary Public |
| For BRAP Applicants - Non-Marital Child: Affidavit of Explanation/Undertaking, in case the AUSF/AAP/PHI exceeded its reglementary period of twenty (20) days from date of execution | Notary Public |
| For Out-of-Town Registration: Certification issued by C/MCR (PSA Form No. 1, Series of 2024) | Local Civil Registry Office of the receiving LCRO |
| For Out-of-Town Registration: Affidavit of Undertaking | Local Civil Registry Office of the receiving LCRO/Notary Public |
| For Out-of-Town Registration: Affidavit of Out of Town Registration and above stated requirements | Local Civil Registry Office of the receiving LCRO/Notary Public/Issuing Agency/ies |
Step-by-Step Process
Review and Assessment of Documents
Proceed to Visitor's Log Book Registration Window and log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID
Agency Action
Information personnel inquires the specific transaction of the applicant and assists client to sign the log book
Fee: None · Processing Time: 5 minutes (varying on registering clients) · Administrative Aide VI or Administrative Aide I
Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 4
Fee: None · Processing Time: 5 minutes (varying on registering clients) · Administrative Aide VI or Administrative Aide I
Submit queuing number, Citizens Charter ARTA Monitoring Form and all necessary documents and requirements
Agency Action
Receives queuing number and Citizens Charter ARTA Monitoring Form; examines and pre-evaluates the prepared COLB (if available) and all documents submitted for completeness and correctness
Fee: None · Processing Time: 35 minutes (varying on the case to be reviewed) · Registration Officer II, Administrative Aide I, or City Civil Registrar
Wait for notification
Agency Action
If for inquiries only, interviews applicant and provides list of requirements for the application of delayed registration
Fee: None · Processing Time: 35 minutes (varying on the case to be reviewed) · Registration Officer II, Administrative Aide I, or City Civil Registrar
Processing of Documents and Payment of Applicable Fees
Review and sign prepared COLB form (if applicable) and Affidavit of Undertaking
Agency Action
If found complete and correct, interviews the applicant for the preparation of the Certificate of Live Birth/COLB (if applicable) and Affidavit of Undertaking, ask the client to review the information given for their satisfaction as to the accuracy before signing, issues the order of payment
Fee: None · Processing Time: 70 minutes (varying on the case to be processed) · Registration Officer II, Administrative Aide I, or City Civil Registrar
Pay necessary fees at the City Treasurer's Office (if applicable). For Personal Information System (PIS) Verification: without PIS, proceed to Management Information System Section; with PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1.Penalty Fee for Delayed Registration
Fee: PHP 100.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
2.Fee of COLB/Municipal Form No. 102, if applicable
Fee: PHP 30.00 per set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3.Fee for Islam Attachment - per set, if applicable
Fee: PHP 20.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
4.Registration of Legal Instrument, if applicable
Fee: PHP 500.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
5.Processing Fee for Out of Town Delayed Registration, if applicable
Fee: PHP 500.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
6.Other Civil Registry Document Certification fee, if applicable
Fee: PHP 100.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
7.Documentary Stamp Tax
Fee: PHP 30.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
8.ICT Fee
Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Receive verification slip with instruction and signs log book, if applicable. Wait for the completion of evaluation/verification of submitted documents by the LCRO
Agency Action
Receives the official receipt, issues transaction slip with instructions
Fee: None · Processing Time: 5 minutes, 5 working days for verification of the authenticity of documents, and 10 days for posting period (the number of days for the investigation of the CCR is indefinite depending upon the issuance of Certificate of Authenticity and Veracity from the issuing agency/party) · Not specified in the Citizen's Charter
Wait for the notification thru SMS text or call
Agency Action
1.Conducts evaluation and verification of the submitted mandatory requirements from the authorized issuing agency/party through personal interview, conduct of field visit or thru phone call or video call by the City Civil Registrar
Fee: None · Processing Time: 5 minutes, 5 working days for verification of the authenticity of documents, and 10 days for posting period (the number of days for the investigation of the CCR is indefinite depending upon the issuance of Certificate of Authenticity and Veracity from the issuing agency/party) · Not specified in the Citizen's Charter
2.Upon receipt of Certificate of Authenticity and Veracity from the authorized issuing agency/party, the Notice for Posting of application for the Delayed Registration shall be posted for 10 days. Note: the application shall be posted for 10 days (posting period) after the CCRO conducted evaluation/verification of the authenticity of the submitted documents. If found inconsistencies/irregularities and/or misinformation in the information provided in the COLB and submitted supporting documents, the Local Civil Registrar shall refuse acceptance of the application until given remedy
Fee: None · Processing Time: 5 minutes, 5 working days for verification of the authenticity of documents, and 10 days for posting period (the number of days for the investigation of the CCR is indefinite depending upon the issuance of Certificate of Authenticity and Veracity from the issuing agency/party) · Not specified in the Citizen's Charter
Releasing of the Document
Proceed to Visitor's Log Book Registration Window and log personal information and purpose on the Client Log-book for Contact Trace
Agency Action
Information personnel inquires the specific transaction of the applicant and assists client to sign the log book
Fee: None · Processing Time: 5 minutes · Administrative Aide VI or Administrative Aide I
Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
Issues queuing number and Citizens Charter ARTA Monitoring Form; inform client to submit Transaction Slip at Window 4
Fee: None · Processing Time: 5 minutes · Administrative Aide VI or Administrative Aide I
Present queuing number, Transaction Slip and Citizens Charter ARTA Monitoring Form; wait for notification
Agency Action
Receives queuing number, Citizens Charter ARTA Monitoring Form and Transaction Slip, and register the Certificate of Live Birth
Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I, or City Civil Registrar
Receive and review personal copy of the registered Certificate of Live Birth duly signed by the City Civil Registrar, signs log book and
Agency Action
Civil Registrar or authorized signatory signs the Certificate of Live Birth
Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I, or City Civil Registrar
Answer Harmonized Client Satisfaction Measurement and Client Feedback Survey Form (optional)
Agency Action
1.Asks the client to review the documents for their satisfaction as to accuracy and format, ensure completeness of signatories before release
Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I, or City Civil Registrar
2.Releases personal copy of the registered Certificate of Live Birth and assists in signing log book
Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I, or City Civil Registrar
Offices Concerned
City Registrar's Office