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Civil Registry & Vital Records

Delayed Registration of Certificate of Marriage (COM), Municipal Form No. 97

Classification: Highly TechnicalTotal Processing Time: 1 hour and 50 minutes and 10 daysTotal Fees: PHP 125.00

Registration of marriage that was made beyond the 15 days reglementary period of registration

Who May Avail

Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)

Requirements

RequirementsWhere to Secure
Duly accomplished Certificate of Marriage (COM), Municipal Form No. 97, with Signed and Notarized Affidavit of Delayed Registration of Marriage at the back, in quadruplicate (4)Local Civil Registry Office, Solemnizing Officer
Duly accomplished Municipal Form No. 97, Attachments on Civil Registry Documents of Muslims and Indigenous People, in quadruplicateImam/Muslim Mosque
Form 3B (Marriage, not available) or Form 3C (Marriage, destroyed) – one (1) original copyLocal Civil Registry Office
Negative Certification of Marriage / CRS Form No. 3 – one (1) original copyPhilippine Statistics Authority (PSA)
Certificate of No Marriage (CENOMAR) / CRS Form No. 4 of the registrants – one (1) original copyPhilippine Statistics Authority (PSA)
Affidavit of Delayed Registration of Certificate of Marriage (stating the exact place and date of marriage, facts and circumstances surrounding the marriage and the reason or cause of delay) – two (2) original copiesNotary Public/Local Civil Registry Office
Affidavit of Reconstructed Certificate of Marriage – two (2) original copiesNotary Public/Local Civil Registry Office
Affidavit of Solemnizing Officer/Authority, if applicable – two (2) original copiesNotary Public/Local Civil Registry Office
Affidavit of Wedding Witnesses or Affidavit of Two (2) Disinterested Persons, if applicable – two (2) original copiesNotary Public/Local Civil Registry Office
Original or Duplicate copy of Old Certificate of Marriage (COM) with signatures, if applicableSolemnizing Officer / Court / Church / Local Government Unit, attending the act of Marriage
Certificate of Marriage from the Church/Solemnizing Officer or Court/Local Government Unit, indicating the names of the couple registrants or spouses, date and place of said marriage based from their record, if copy of old Certificate of Marriage is not available – one (1) original copy and one (1) photocopyChurch/Solemnizing Officer / Court / Local Government Unit, attending the act of Marriage
Certified Photo Copy (CPC) or Philippine Statistics Authority (PSA) Copy of Certificate of Live Birth (COLB) of child/children with date and place of marriage of parents, if applicable – one (1) copyLocal Civil Registry Office / Philippine Statistics Authority
Any other supporting documents stating the names, date and place of marriage of the couple – registrant or spouses, if applicable – 1 original copy and 1 photocopyAuthorized Issuing Agency/ Party
Any Government Issued Identification Cards of the applicant/registrant (present original copy) – one (1) photocopyApplicant/ Registrant Authorized Person/Authorized Issuing Agency
Affidavit of Explanation or Undertaking/Letter of Intent, if applicable – 1 original copy and 1 photocopyNotary Public/ Document Owner/ Applicant
Special Power of Attorney (SPA) / Authorization Letter, if applicable – 1 original copyNotary Public / Authorizing Person
Any Government Issued Identification Cards of the Authorizing person and the person authorized (present original) – one (1) photocopy, if applicableAuthorizing and Authorized Person/ Authorized Issuing Agency/Party
Wedding picture (4R), if applicableDocument Owner
For Out of Town Delayed Registration: Affidavit of Out of Town Registration and above stated requirementsLocal Civil Registry Office of the receiving LCRO/ Notary Public/Issuing Agency/ies

Step-by-Step Process

  1. Submission and Assessment of Documents

    Proceed to Visitor's Log Book Registration Window and log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID

    Agency Action

    1. Information personnel inquires the specific transaction of the applicant and assists client to sign the log book

      Fee: None · Processing Time: 5 minutes (varying on the registering clients) · Administrative Aide VI or Administrative Aide I

  2. Get queuing number and Citizens Charter (ARTA) Monitoring Form

    Agency Action

    1. Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 4

      Fee: None · Processing Time: 5 minutes (varying on the registering clients) · Administrative Aide VI or Administrative Aide I

  3. Submit queuing number, Citizens Charter ARTA Monitoring Form and all necessary documents and requirements

    Agency Action

    1. Receives queuing number and Citizens Charter (ARTA) Monitoring Form; examine and pre-evaluate the completeness and correctness of the prepared COM (if available) and supporting documents

      Fee: None · Processing Time: 60 minutes (varying on the case to be reviewed) · Registration Officer II or Administrative Aide I

  4. Wait for notification

    Agency Action

    1. 1.Interviews the applicant for the preparation of the Certificate of Marriage (COM) (if applicable), ask the client to review for their satisfaction as to the accuracy before signing

      Fee: None · Processing Time: 60 minutes (varying on the case to be reviewed) · Registration Officer II or Administrative Aide I

    2. 2.If for inquiries only, interviews applicant and provides list of requirements for the application of delayed registration

      Fee: None · Processing Time: 60 minutes (varying on the case to be reviewed) · Registration Officer II or Administrative Aide I

    3. 3.If all necessary documents and requirements are found to be in order, prepares the Certificate of Marriage (COM) form and issues the order of payment

      Fee: None · Processing Time: 60 minutes (varying on the case to be reviewed) · Registration Officer II or Administrative Aide I

  5. Payment of Applicable Fees at the City Treasurer's Office

    Personal Information System (PIS) Verification. Without PIS, proceed to Management Information System Section. With PIS, proceed to City Treasurer's Office for payment of applicable fees

    Agency Action

    1. 1.Penalty Fee for Delayed Registration

      Fee: PHP 100.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    2. 2.Marriage Solemnization Fee (City Mayor), if applicable

      Fee: PHP 300.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    3. 3.Sponsor's Fee (Solemnized by the City Mayor), if applicable

      Fee: PHP 100.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    4. 4.Fee of Municipal Form No. 97, if applicable

      Fee: PHP 30.00 per set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    5. 5.Fee for Islam Attachment, if applicable

      Fee: PHP 20.00 per set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    6. 6.Processing Fee for Out of Town Delayed Registration, if applicable

      Fee: PHP 500.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    7. 7.Other Civil Registry Document Certification fee, if applicable

      Fee: PHP 100.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    8. 8.Documentary Stamp Tax

      Fee: PHP 30.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

    9. 9.ICT Fee

      Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office

  6. Processing of Documents

    Present Official Receipt, check and sign the encoded COM form

    Agency Action

    1. Receives the receipt, issues Transaction Slip indicating the date of release and instructs the client to return after 10 days mandatory posting period

      Fee: None · Processing Time: 20 minutes and 10 days mandatory posting period (varying on the case to be processed). Note: If the release date falls on a holiday, release is on the next working day; if it falls on a Saturday or Sunday, release shall be on a Monday · Registration Officer II, Administrative Aide I or City Civil Registrar

  7. Receive Transaction Slip and return after the 10 days mandatory posting period of Notice

    Agency Action

    1. Process registration of document and attached mandatory requirements and prepares the notice of posting for 10 days

      Fee: None · Processing Time: 20 minutes and 10 days mandatory posting period (varying on the case to be processed). Note: If the release date falls on a holiday, release is on the next working day; if it falls on a Saturday or Sunday, release shall be on a Monday · Registration Officer II, Administrative Aide I or City Civil Registrar

  8. Releasing of the Document

    Proceed to Visitor's Log Book Registration Window and log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID

    Agency Action

    1. Information personnel inquires the specific transaction of the applicant and assists client to sign the log book

      Fee: None · Processing Time: 5 minutes (varying on the registering clients) · Administrative Aide VI or Administrative Aide I

  9. Get queuing number and Citizens Charter (ARTA) Monitoring Form

    Agency Action

    1. Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 4

      Fee: None · Processing Time: 5 minutes (varying on the registering clients) · Administrative Aide VI or Administrative Aide I

  10. Submit queuing number, new Transaction Slip and Citizens Charter ARTA Monitoring Form

    Agency Action

    1. Receives queuing number, Citizens Charter ARTA Monitoring Form and Transaction Slip

      Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I or City Civil Registrar

  11. Wait for notification

    Agency Action

    1. Register the Certificate of Marriage on the 11th day after the posting period

      Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I or City Civil Registrar

  12. Receive personal copy of the registered Certificate of Marriage duly signed by the City Civil Registrar, signs log book, and answers the Harmonized Client Satisfaction Measurement and Client Feedback Survey Form (optional)

    Agency Action

    1. 1.Civil Registrar or authorized signatory signs the Certificate of Marriage

      Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I or City Civil Registrar

    2. 2.Asks the client to review the documents for their satisfaction as to accuracy and format, ensure completeness of signatories before release

      Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I or City Civil Registrar

    3. 3.Releases personal copy of the registered Certificate of Marriage and assists in signing log book

      Fee: None · Processing Time: 20 minutes · Registration Officer II, Administrative Aide I or City Civil Registrar

Offices Concerned

City Registrar's Office