On-Time Registration of Certificate of Death (COD) - Municipal Form No. 103 and/or Certificate of Fetal Death - Municipal Form No. 103A

Classification: SimpleTotal Processing Time: 30 minutes processing periodTotal Fees: PHP 155.00 for Burial Permit, if applicable; PHP 255.00 for Transfer Permit, if applicable

The death of a person being a vital event must be registered within the prescribed period of 30 days from occurrence at the Office of the Local Civil Registrar of the city/municipality where the death occurred.

Who May Avail

Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)

Requirements

Requirements	Where to Secure
Duly accomplished Certificate of Death (COD) or Municipal Form No. 103, or Certificate of Fetal Death or Municipal Form No. 103A, in quadruplicate (4)	Hospital Authority/Birthing Facility/Local Health Officer/Funeral Services Provider
Duly accomplished Municipal Form No. 103/Municipal Form No. 103A Attachment of Civil Registry Documents for Muslims and Indigenous People, in quadruplicate, if applicable	Imam/Muslim mosques/Civil Registry Office
Any Government Issued Valid ID (present original copy)	Registrant/Authorized Issuing Agency
Burial Permit, Transfer Permit, Certificate of Cremation, if applicable	City Health Office/City Treasurer/City Cemetery Office/Crematorium Agencies/Funeral Service Provider/Hospital Authority/Birthing Facility
Authorization Letter, if applicable	Not specified in the Citizen's Charter

Step-by-Step Process

Review of Civil Registry Document for Registration
Proceed to Civil Registry Help Desk for checking of document to be registered
Agency Action
1. 1.Receives Certificate of Death and its attachments, if applicable, for review of completeness of entries and signatures
  Fee: None · Processing Time: 5 minutes · Administrative Aide VI or Administrative Aide I
2. 2.If found complete, issues the order of payment, if applicable, or advises client to proceed to Visitor's Log Book Registration Window if payment of fees is not applicable
  Fee: None · Processing Time: 5 minutes · Administrative Aide VI or Administrative Aide I
Payment of Applicable Fees at the City Treasurer's Office
Personal Information System (PIS) Verification. Without PIS, proceed to Management Information System Section. With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. 1.Burial Permit, if applicable
  Fee: PHP 100.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
2. 2.Transfer Permit, if applicable
  Fee: PHP 200.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. 3.ICT Fee
  Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Registration at the Visitor's Log Book
Proceed to Visitor's Log-book Registration Window to log personal information and purpose on the Visitor's Log-book for Contact Trace; presents Valid ID, CRD, its attachments and Official Receipt (if applicable)
Agency Action
1. 1.Checks completeness of documents
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
2. 2.Provides queuing number, Citizens Charter ARTA Monitoring Form
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
3. 3.Informs client to submit queuing number, ARTA Monitoring Form, CRD, its attachments and Official Receipt (if applicable) at Window 2
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
Processing of Documents
Present Official Receipt
Agency Action
1. Receives receipt, register and assigns registry number Certificate of Death/Fetal Death (COD/COFD)
  Fee: None · Processing Time: 15 minutes (varying on the volume of documents to be registered) · Administrative Assistant III, Administrative Aide I, or City Civil Registrar
Wait for notification
Agency Action
1. The Civil Registrar or authorized signatory signs the Certificate of Death/Fetal Death (COD/COFD)
  Fee: None · Processing Time: 15 minutes (varying on the volume of documents to be registered) · Administrative Assistant III, Administrative Aide I, or City Civil Registrar
Releasing of the Document
Receive the personal copy of registered Certificate of Death/Fetal Death duly signed by the City Civil Registrar, signs log book and
Agency Action
1. Releases personal copy of duly registered civil registry document and ensure completeness of signatories before release
  Fee: None · Processing Time: 5 minutes · Administrative Assistant III, Administrative Aide I, or City Civil Registrar
Answer Harmonized Client Satisfaction Measurement and Client Feedback Survey Form (optional)
Agency Action
1. 1.Ask the client to review the registered document for their satisfaction as to accuracy
  Fee: None · Processing Time: 5 minutes · Administrative Assistant III, Administrative Aide I, or City Civil Registrar
2. 2.Receives Harmonized Client Satisfaction Measurement and Client Feedback Survey Form (optional)
  Fee: None · Processing Time: 5 minutes · Administrative Assistant III, Administrative Aide I, or City Civil Registrar

Offices Concerned

City Registrar's Office