On-Time Registration of Certificate of Live Birth (COLB) - Municipal Form No. 102

Classification: SimpleTotal Processing Time: 45 minutes processing periodTotal Fees: None for marital child. PHP 555.00 for non-marital child (COLB registration - inclusive of Registration of Legal Instrument fee, Documentary Stamp Tax, and ICT Fee). Fee for Islam Attachment (PHP 20.00) is a separate conditional charge not included in this total.

The birth of a person being a vital event for a person must be registered within the prescribed period of 30 days from occurrence at the Office of the Local Civil Registrar of the city/municipality where the birth occurred.

Who May Avail

Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)

Requirements

Requirements	Where to Secure
Duly accomplished Municipal Form No. 102 - Certificate of Live Birth, in quadruplicate (4)	Local Civil Registry Office/Office or House of Attendant at Birth/Hospital Authority/Maternity/Lying-In Clinics/other birthing facilities
Duly accomplished Municipal Form No. 102, Attachment on Civil Registry Documents of Muslims and Indigenous People, in quadruplicate (4), if applicable	Imam/Muslim Mosques/Attendant at Birth/Hospital Authority/Maternity/Lying-In Clinics/other birthing facilities
Copy of valid IDs of parents	Registrant/Applicant/Authorized Issuing Agency
Passport if one or both parents is a foreigner with latest date of arrival	Child's Parents
Authorization Letter, if applicable	Not specified in the Citizen's Charter
For Non-Marital Child: Affidavit of Acknowledgment / Admission of Paternity (AAP), signed and notarized. Can be found at the back of the Certificate of Live Birth or in a separate public document of AAP, if the child is acknowledged by his/her father - four (4) original copies	Notary Public
For Non-Marital Child: Affidavit to Use the Surname of the Father (AUSF), signed and notarized, executed by the mother (if child will use the surname of father) - five (5) original copies	Notary Public
For Non-Marital Child: Official Receipt of AAP/AUSF and Certificate of Registration of AAP/AUSF executed abroad as proof of registration, if applicable	Not specified in the Citizen's Charter

Step-by-Step Process

Review of Civil Registry Document for Registration
Proceed to Civil Registry Help Desk for checking of document to be registered
Agency Action
1. 1.Receives Certificate of Live Birth and its attachments, if applicable, for review of completeness of entries and signatures
  Fee: None · Processing Time: 5 minutes · Administrative Aide VI or Administrative Aide I
2. 2.If found complete, issues the order of payment if applicable, or advises client to proceed to Visitor's Log Book Registration Window if payment of fees is not applicable
  Fee: None · Processing Time: 5 minutes · Administrative Aide VI or Administrative Aide I
Payment of Applicable Fees at the City Treasurer's Office
Personal Information System (PIS) Verification. Without PIS, proceed to Management Information System Section. With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. 1.Registration of Legal Instrument - AAP and/or AUSF (For non-marital child), if applicable
  Fee: PHP 500.00 per set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
2. 2.Fee for Islam Attachment, if applicable
  Fee: PHP 20.00 per set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. 3.Documentary Stamp Tax
  Fee: PHP 30.00 per document · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
4. 4.ICT Fee
  Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Registration at the Visitor's Log Book
Proceed to Visitor's Log-book Registration Window to log personal information and purpose on the Visitor's Log-book for Contact Trace; presents Valid ID, CRD, its attachments and Official Receipt (if applicable)
Agency Action
1. 1.Checks completeness of documents
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
2. 2.Provides queuing number, Citizens Charter ARTA Monitoring Form
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
3. 3.Informs client to submit queuing number, ARTA Monitoring Form, CRD, its attachments and Official Receipt (if applicable) at Window 2
  Fee: None · Processing Time: 5 minutes (varying to the registering client) · Administrative Aide VI or Administrative Aide I
Processing of Documents
Submit queuing number, Citizens Charter ARTA Monitoring Form, Official Receipt (if applicable) and CRD and its attachments if applicable, at Window 2
Agency Action
1. Receives queuing number, Citizens Charter ARTA Monitoring Form, Official Receipt (if applicable) and all necessary documents and checks the completeness of entries of CRD and its attachments if applicable
  Fee: None · Processing Time: 30 minutes (varying on the type of CRD to be registered and volume of clients) · Administrative Assistant III, Administrative Aide, or City Civil Registrar
Wait for notification of LCR Staff
Agency Action
1. 1.Registers and assigns registry number of the Certificate of Live Birth (COLB)
  Fee: None · Processing Time: 30 minutes (varying on the type of CRD to be registered and volume of clients) · Administrative Assistant III, Administrative Aide, or City Civil Registrar
2. 2.For child with non-marital status, receives official receipt, records Affidavit of Admission of Paternity (applicable only for separate AAP) and Affidavit to Use the Surname of the Father (AUSF) in the Register of Legal Instruments
  Fee: None · Processing Time: 30 minutes (varying on the type of CRD to be registered and volume of clients) · Administrative Assistant III, Administrative Aide, or City Civil Registrar
3. 3.Prepares Certificate of Registration of Legal Instrument (AAP and/or AUSF)
  Fee: None · Processing Time: 30 minutes (varying on the type of CRD to be registered and volume of clients) · Administrative Assistant III, Administrative Aide, or City Civil Registrar
4. 4.The Civil Registrar or authorized signatory signs the Certificate of Live Birth (COLB) and Certificate of Registration of AAP and/or AUSF
  Fee: None · Processing Time: 30 minutes (varying on the type of CRD to be registered and volume of clients) · Administrative Assistant III, Administrative Aide, or City Civil Registrar
Releasing of the Document
Receives and reviews personal copy of registered Certificate of Live Birth duly signed by the City Civil Registrar, and signs the log book for log-out
Agency Action
1. Releases personal copy of duly registered civil registry document and ensure completeness of signatories before release
  Fee: None · Processing Time: 5 minutes · Administrative Assistant III, Administrative Aide I, or City Civil Registrar
Answer Harmonized Client Satisfaction Measurement and Client Feedback Survey Form (optional)
Agency Action
1. 1.Ask the client to review the registered document for their satisfaction as to accuracy
  Fee: None · Processing Time: 5 minutes · Administrative Assistant III, Administrative Aide I, or City Civil Registrar
2. 2.Receives Harmonized Client Satisfaction Measurement and Client Feedback Survey Form (optional)
  Fee: None · Processing Time: 5 minutes · Administrative Assistant III, Administrative Aide I, or City Civil Registrar

Offices Concerned

City Registrar's Office