Civil Registry & Vital Records
Issuance of Certified Photocopy of Civil Registry Documents such as Certificates of Live Birth, Marriage, Death
Issuance of the available certifications, not available and destroyed certifications of Certificate of Live Birth, Marriage, Death and Conversion to Islam
Who May Avail
Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)
Requirements
| Requirements | Where to Secure |
|---|---|
| eLGU or eGov.PH Registered | eGov.PH to be downloaded through Google Playstore or Apple App Store, Internet Browser |
| Valid ID | Not specified in the Citizen's Charter |
| For Certificate of Live Birth (Document Owner, of Legal Age): Any Government Issued Valid ID (present original copy) – one (1) photocopy | Not specified in the Citizen's Charter |
| For Certificate of Live Birth (Document Owner, of Legal Age): Any Government Issued Valid ID of the parent/s, mother, if document owner is minor, legal guardian, nearest kin (present original copy) – one (1) photocopy | Document Owner/Applicant; Mother or Father if he is indicated in the Certificate of Live Birth of the child, in the order mentioned in Memorandum Circular No. 2024-11 the Guidelines on the Issuance of CRDs |
| For Certificate of Live Birth (Authorized Representative): If Document Owner is of Legal Age, Duly Notarized Special Power of Attorney (SPA) or Authorization letter and Valid ID from Document Owner; one (1) original copy | Notary Public/Document Owner/Applicant/Authorized Person in the order mentioned in Memorandum Circular No. 2024-11 the Guidelines on the Issuance of CRDs |
| For Certificate of Live Birth (Authorized Representative): If Document Owner is Minor and/or Non-Marital Unacknowledged Child, Duly Notarized Special Power of Attorney (SPA) or Authorization letter and Valid ID from the Mother; or Father if his name is indicated in the Certificate of Live Birth of the child; one (1) original copy, one (1) original copy or; | Notary Public/Authorizing Person/Authorized Person |
| For Certificate of Live Birth (Authorized Representative): In the absence of mother and/or father, Nearest Kin submits Duly Notarized Special Power of Attorney (SPA) or Authorization letter, Affidavit of Nearest Kin, and Valid ID, from the nearest kin, provided that they show link/relationship to the child; one (1) original copy, one (1) original copy | Notary Public/Applicant/Authorized Person |
| For Certificate of Live Birth (Authorized Representative): In the absence of mother and/or father, Guardian submits Court decision assigning the requester as legal guardian, and/or Duly notarized Affidavit of Guardianship supported by any of the following, one (1) original copy, one (1) original copy: | Notary Public |
| For Certificate of Live Birth (Authorized Representative, Guardian): Barangay Certification that the minor is in the custody of the requesting party/guardian, or | Office of the Barangay where the Guardian currently resides |
| For Certificate of Live Birth (Authorized Representative, Guardian): School ID/Report Card of the minor that indicates the name of the requester as Guardian (1 original and 1 photocopy) | Educational institution recognized by the Department of Education |
| For Certificate of Live Birth (Authorized Representative): Valid ID of authorized representative (present original copy) – one (1) photocopy | Not specified in the Citizen's Charter |
| For Certificate of Live Birth (Authorized Representative): Printed copy of Authorization Letters/SPA with picture of the Document Owner or Authorizing Person holding both the original Authorization Letter and Valid ID (for Authorization Letter sent via email or messenger), if applicable – one (1) copy | Authorizing Person/Authorized Person |
| For Certificate of Live Birth (Authorized Representative): Affidavit of Nearest Kin/Explanation, if applicable | Notary Public |
| For Certificate of Marriage (Document Owner): Any Government Issued Valid ID of either the husband, wife or children provided that they show link/proof of relationship to the couple – one (1) photocopy | Document Owner |
| For Certificate of Marriage (Authorized Representative): Notarized Special Power of Attorney (SPA) or Authorization letter and Valid ID from either husband, wife or children of the couple, provided that they show link/relationship to the couple; and | Notary Public/Document Owner/Applicant/Authorized Person in the order mentioned in Memorandum Circular No. 2024-11 the Guidelines on the Issuance of CRDs |
| For Certificate of Marriage (Authorized Representative): Valid ID of authorized representative (present original copy) – one (1) photocopy, or; | Authorized Person |
| For Certificate of Marriage (Authorized Representative): For Authorization Letter sent via email or messenger, Printed copy of Authorization letter with picture of the authorizing person holding both the Authorization Letter and Valid ID, if applicable – one (1) copy | Authorizing Person/Authorized Person |
| For Certificate of Death (Deceased is Married): Valid identification card of surviving spouse, marital children, non-marital children, in the order mentioned and provided that they show link/relationship to the deceased. | Husband, wife or children, or in the order mentioned in Memorandum Circular No. 2024-11 |
| For Certificate of Death (Deceased is Not Married): Valid identification card of mother, father, non-marital children, siblings in the order mentioned provided that they show link/relationship to the deceased. | Mother, father, or in the order mentioned in Memorandum Circular No. 2024-11 |
| For Certificate of Death (Authorized Representative): Notarized Special Power of Attorney (SPA) or Authorization letter and valid ID from either Husband, wife or children, provided that they show link/relationship to the deceased; and | Notary Public/Authorized Person or in the order mentioned in Memorandum Circular No. 2024-11 |
| For Certificate of Death (Authorized Representative): Valid ID of authorized representative, (present original copy) – one (1) photocopy, or; | Authorized Person |
| For Certificate of Death (Authorized Representative): For Authorization Letter sent via email or messenger, Printed copy of Authorization letter with picture of the authorizing person holding both the Authorization Letter and Valid ID, if applicable – one (1) copy | Authorizing Person/Authorized Person |
| For Certificate of Death (Document Owner is Minor, Authorized Representative): Duly Notarized Special Power of Attorney (SPA) or Authorization letter from Mother, if document owner is minor, or Father if he is indicated in the Certificate of Live Birth of the child; one (1) original and one (1) photocopy | Mother or Father if he is indicated in the Certificate of Live Birth of the child, in the order mentioned in Memorandum Circular No. 2024-11 the Guidelines on the Issuance of CRDs |
| For Certificate of Death (Document Owner is Minor, Authorized Representative): Nearest kin (in the absence of mother and/or father), provided that they show link/relationship to the deceased, submit Affidavit of Nearest Kin; | Notary Public/Authorized Person |
| For Certificate of Death (Document Owner is Minor, Authorized Representative): Guardian submits Court decision assigning the requester as legal guardian, and/or Duly notarized Affidavit of Guardianship supported by any of the following: one (1) original copy | Authorizing Person/Authorized Person |
| For Certificate of Death (Document Owner is Minor, Guardian): Barangay Certification that the minor is in the custody of the requesting party/guardian, or | Office of the Barangay where the Guardian currently resides |
| For Certificate of Death (Document Owner is Minor, Guardian): School ID/Report Card of the minor that indicates the name of the requester as Guardian | Educational institution recognized by the Department of Education |
| For Certificate of Death (Document Owner is Minor, Authorized Representative): Valid ID of the authorized person (present original copy) or; | Not specified in the Citizen's Charter |
| For Certificate of Death (Document Owner is Minor, Authorized Representative): For Authorization Letter sent via email or messenger, Printed copy of Authorization letter with picture of the authorizing person holding both the Authorization Letter and Valid ID, if applicable | Authorizing Person/Authorized Person |
Step-by-Step Process
Login to eGov app through mobile phone or eLGU through your browser (https://elgu-city-of-alaminos-pangasinan.e.gov.ph/). Go to LGUs, Select LGU 'City of Alaminos, Pangasinan'. Select Electronic Local Government Unit (eLGU) System. Select Go to City of Alaminos services. Select Local Civil Registry and choose your desired request. Fill out the required information, upload a scanned copy or photo of Valid Government Issued ID, click 'Submit'.
Agency Action
1.Verify the client's information and evaluate the submitted requirements.
Fee: None · Processing Time: 10 minutes
2.Approved client's application and tagged for payment. Note: the client will be notified if his/her request is not available in our Records.
Fee: PHP 155.00 per copy of Certified Photocopy of Birth, Marriage, and Death · Processing Time: 10 minutes (Varying on the number of requesting clients) · Registration Officer II
The client will generate a QR code through QR Ph to proceed for payment (Online Banking, e-wallets, pay at the counter).
Agency Action
1.Confirmed payment once the client pay through QR Ph and tagged for printing
Fee: Not specified in the Citizen's Charter · Processing Time: 10 minutes
2.After printing, it will be tagged for pick up and the client will be notified that his/her request is ready for collection
Fee: Not specified in the Citizen's Charter · Processing Time: 10 minutes
The client will pick up the requested Civil Registry Documents at the City Civil Registry Office.
Agency Action
The authorized person will tag the transaction as Issued / Released once it has been claimed by the client
Fee: Not specified in the Citizen's Charter · Processing Time: 5 minutes
Offices Concerned
City Registrar's Office