Application for Petition for Change of First Name (CFN) Pursuant to R.A. 9048 and Petition for Correction of Sex/Date of Birth Pursuant to R.A. 10172

Classification: Highly TechnicalTotal Processing Time: 2 hours, 25 minutes and 10 days for posting period and 2 consecutive weeks Publication Period (Period of Notice of Publication)Total Fees: For Correction of Change of First Name: PHP 7,200.00 (PHP 4,115.00 filing fee + PHP 2,000.00 publication fee + PHP 1,085.00 Certificate of Finality for affirmed petition). For Correction of Date of Birth: PHP 6,670.00 (PHP 3,585.00 filing fee + PHP 2,000.00 publication fee + PHP 1,085.00 Certificate of Finality for affirmed petition). For Correction in the Entry of Sex: PHP 6,670.00 (PHP 3,585.00 filing fee + PHP 2,000.00 publication fee + PHP 1,085.00 Certificate of Finality for affirmed petition). For Migrant Petition - Change of First Name: PHP 2,115.00 per copy/set. For Migrant Petition - Date of Birth: PHP 1,585.00 per copy/set.

Clients may file petition at the office of the city or municipal civil registrar to change name or nickname given to a person which may consist of one or more names in addition to the middle and last name pursuant to R.A. 9048. Furthermore, the office of the City Civil registrar may accept and facilitate petition of Typographical Errors in the Day and Month in the Date of Birth or Sex of a Person Appearing in the Civil Register without Need of a Judicial Order Amending for this Purpose Republic Act Numbered Ninety Forty-Eight under Clerical law (R.A. 10172)

Who May Avail

Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)

Requirements

Requirements	Where to Secure
Philippine Statistics Authority (PSA) Copy of the sought to be corrected/changed – one (1) original copy	Philippine Statistics Authority
Certified Photo Copy (CPC) of the Certificate sought to be corrected/changed – one (1) photocopy	Local Civil Registry Office
Community Tax Certificate and/or any Government issued valid ID of the Petitioner (present original) - one (1) photocopy	Authorized Issuing Agency / Notary Public
Affidavit of Publication - 1 copy	Local Newspaper / National Circulating Newspaper
Certificate of Indigency and 4Ps ID, if applicable - 1 original copy	C/MSWDO and Punong Barangay
Special Power of Attorney (SPA) / Authorization Letter and Valid ID of the person authorized, if applicable - 1 original copy	Notary Public / Authorizing Person / Authorized Person
Affidavit of Explanation, if applicable	Notary Public
Baptismal Certificate	Religious Institutions/Issuing Church
Earliest School Record (Form 137) showing date of birth, gender and name of the applicant; if no longer available or school is closed execute affidavit attesting the facts	Issuing School
For Correction of Sex: Medical Certification (for petition to correct entry of sex) issued by an accredited government physician that the petitioner did not undergo sex change or sex transplant, with the following required information: full name of government physician with valid medical/PRC license; name of hospital, designation, and contact number	City Health Physician/City Health Office (CHO)
Medical Records issued by the hospital or by a clinic where the Document Owner was born (applicable to Birth/Sex/CFN petitions); if already closed, execute an affidavit attesting to the facts	Hospital/Clinic
Police Clearance (latest, with 6 months validity). Purpose: Petition to correct Date of Birth/Sex/CFN	National Bureau of Investigation (NBI) / PNP Headquarter nearest to your residence
Certification of Employment with no pending case (if employed); if employed abroad and employer/company does not issue such, submit affidavit that he/she has no pending administrative/criminal case filed against him/her and that the employer does not issue such certification	Employer of Client
Affidavit of Non-Employment (if not employed)	Notary Public / Document Owner
PSA Copy / Certified Photo Copy (CPC) of Certificate of Marriage of document owner (if married) - 1 copy	Philippine Statistics Authority / Local Civil Registry Office
PSA Copy / Certified Photo Copy (CPC) Certificate of Live Birth, Marriage and/or Death Certificate of parents, and at least two (2) Siblings, if applicable	Philippine Statistics Authority / Local Civil Registry Office
Other relevant supporting documents the Civil Registrar may require for the approval of the Petition (depends on the documents required)	Authorized Issuing Agency/Party
For Correction of Sex: Personal appearance of document owner	Not specified in the Citizen's Charter

Step-by-Step Process

1. SUBMISSION AND ASSESSMENT OF DOCUMENTS
Proceed to Window 1 and log personal information and purpose on the Client Log Book for Contact Trace, presents Valid ID and documents sought for correction;
Agency Action
1. Information personnel inquires the specific transaction of the applicant and assists client to sign the log book;
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 3
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Submit queuing number, Citizens Charter ARTA Monitoring Form and all necessary documents and requirements, signs log book;
Agency Action
1. Receives queuing number, Citizens Charter (ARTA) Monitoring Form and the required documents;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
Wait for notification
Agency Action
1. Reviews and compare PSA and local copy for consistency of discrepancy, and evaluate if the documents and mandatory requirements are complete, correct and in order;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. 1.If all documents and mandatory requirements are found to be in order, interviews the applicant and issue the order of payment;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
2. 2.If for inquiries of requirements, provide list of requirements for registration;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
2. PAYMENT OF APPLICABLE FEES AT THE CITY TREASURER'S OFFICE
Personal Information System (PIS) Verification. Without PIS, proceed to Management Information System Section. With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. 1.Filing Fee, as prescribed by the law
  Fee: PHP 3,000.00 per petition · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
2. 2.Miscellaneous Fee, for petition, notice of posting, CTC of Affidavit of Publication, records sheet and transmittal
  Fee: PHP 500.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. 3.Certificate of Authenticity (issued by the City Health Physician), for Petitions of Correction of Sex
  Fee: PHP 100.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
4. 4.Publication Fee (Local Newspaper)
  Fee: PHP 2,000.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
5. 5.Publication Fee (National Circulating Newspaper), if applicable
  Fee: Not specified in the Citizen's Charter · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
6. 6.Migrant Petition, if applicable
  Fee: PHP 1,000.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
7. 7.Filing fee for CCE, if applicable
  Fee: PHP 500.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
8. 8.Miscellaneous Fee for CCE
  Fee: Not specified in the Citizen's Charter · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
9. 9.Documentary Stamp Tax
  Fee: PHP 30.00 per petition/set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
10. 10.ICT Fee
  Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. PROCESSING OF DOCUMENTS
Present Official Receipt, review and sign petition, and; notarize the correct petition, if applicable;
Agency Action
1. Receive documents and official receipt, assign petition number and processes petition;
  Fee: None · Processing Time: 25 minutes and 10 days mandatory posting period · Registration Officer III, Registration Officer II or City Civil Registrar
Submit the Notarized petition;
Agency Action
1. Instruct client to review and sign the petition; instruct the client to notarize the petition, if applicable
  Fee: None · Processing Time: 25 minutes and 10 days mandatory posting period · Registration Officer III, Registration Officer II or City Civil Registrar
Receive Transaction Slip and returns after the ten (10) days mandatory posting period
Agency Action
1. Issue Transaction Slip indicating the time and date of release; Instruct the client to return after ten (10) days mandatory posting period
  Fee: None · Processing Time: 25 minutes and 10 days mandatory posting period · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. Publish the Notarized petition to a Local Newspaper
  Fee: Not specified in the Citizen's Charter · Processing Time: 2 Weeks consecutive publication
4. RELEASING OF APPROVAL
After the 10 days reglementary posting period and publication for 2 consecutive weeks, proceed to City Civil Registry Office (CCRO); Signs Visitor's Log Book, presents verification slip;
Agency Action
1. Information personnel inquires the specific transaction of the applicant, and assist client to sign the log book;
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Issue queuing number and inform client to submit verification slip at Window 3
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Present Verification Slip and queuing number, sign log book
Agency Action
1. Receive queuing number and Verification Slip; and assists client to sign the log book;
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO); Note: Fees for local courier are subject to change without prior notice · Processing Time: The total length of period for processing at PSA-CO takes an approximate period of four (4) months · Registration Officer III, Registration Officer II or City Civil Registrar
Receive Approved Petition (owner's copy) and Answers Harmonized Client Satisfaction Measurement and feedback Form (optional)
Agency Action
1. Review of petition for signature/decision of the Civil Registrar;
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO); Note: Fees for local courier are subject to change without prior notice · Processing Time: The total length of period for processing at PSA-CO takes an approximate period of four (4) months · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. 1.Inform the client on the mailing of endorsed petition at PSA-Legal Division for affirmation through local courier services and to be sent directly by the office;
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO); Note: Fees for local courier are subject to change without prior notice · Processing Time: The follow-up of the status of the document is scheduled after three (3) months upon receipt of petition · Registration Officer III, Registration Officer II or City Civil Registrar
2. 2.Upon receipt of courier's Official Receipt, issue Approved Petition (owner's copy) and give instruction; staff will notify client (via call and/or text) upon receipt of the Affirmed Petition from the PSA-OCRG
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO); Note: Fees for local courier are subject to change without prior notice · Processing Time: The follow-up of the status of the document is scheduled after three (3) months upon receipt of petition · Registration Officer III, Registration Officer II or City Civil Registrar
5. RELEASING OF FINALITY
Upon receipt of notification via text and/or call, proceed to City Civil Registry Office (CCRO);
Agency Action
1. Information personnel inquires the specific transaction of the applicant, give queuing number and assist client to sign the log book;
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Log personal information and purpose on the Client Log Book for Contact Trace at Window 1, presents Valid ID and documents sought for correction;
Agency Action
1. Issue queuing number and inform client to submit Transaction Slip and present notification at Window 3
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Get queuing number and Citizens Charter (ARTA) Monitoring Form; present notification, get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Receive queuing number and Verification Slip; and assists client to sign the log book;
  Fee: None · Processing Time: 1 hour and 10 minutes (varying on the number of requesting clients) · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. If the approved petition of the CCR is AFFIRMED by the OCRG (Civil Registrar General), advice client to pay necessary fees;
  Fee: None · Processing Time: 1 hour and 10 minutes (varying on the number of requesting clients); Note: Processing of affirmed petitions is indefinite as it depends on the action and return of documents from PSA. · Registration Officer III, Registration Officer II or City Civil Registrar
6. PAYMENT OF FEES OF CERTIFICATE OF FINALITY
Personal Information System (PIS) Verification. Without PIS, proceed to Management Information System Section. With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. 1.Certificate of Finality Fee (Copy of Endorsement at PSA-CO for Annotation purposes)
  Fee: PHP 500.00 per set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
2. 2.Certificate of Finality Fee (Copy for Follow-Up at PSA)
  Fee: PHP 1,000.00 (500.00 per set x 2 copies) · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. 3.Documentary Stamp Tax
  Fee: PHP 30.00 per petition/set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
4. 4.ICT Fee
  Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Present Official Receipt, and receive the Certificate of Finality and personal copy of petition
Agency Action
1. Upon receipt of Official Receipt, process the Affirmed Petition; Data entry; Preparation of Finality and annotation; Final evaluation/review of Finality and annotation for signature; Reproduction of CPC of unannotated and annotated CRD and Finality; and Final transmittal of annotated civil document to Provincial Statistics Office-Decentralized Copy Annotation Process (DECAP);
  Fee: Not specified in the Citizen's Charter · Processing Time: 5 minutes · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. 1.Issue Certificate of Finality with annotated copy of CRD and give instruction for follow-up;
  Fee: Not specified in the Citizen's Charter · Processing Time: 5 minutes · Registration Officer III, Registration Officer II or City Civil Registrar
2. 2.If the approved petition of the CCR is IMPUGNED by the OCRG (Civil Registrar General), inform the client to file for MOTION FOR RECONSIDERATION, to be processed and forwarded by the office to OCRG, if applicable;
  Fee: Not specified in the Citizen's Charter · Processing Time: 5 minutes · Registration Officer III, Registration Officer II or City Civil Registrar

Offices Concerned

City Registrar's Office