Application for Petition for Correction of Clerical Error in the Certificate of Birth, Death/Fetal Death and Marriage pursuant to R.A. 9048

Classification: Highly TechnicalTotal Processing Time: 2 hours, 25 minutes and 6 monthsTotal Fees: PHP 2,670.00 (PHP 1,585.00 filing fee + PHP 1,085.00 Certificate of Finality for affirmed petition)

Clients may file petition at the office of the city or municipal civil registrar to correct a clerical or typographical error in an entry without need of a judicial order pursuant to R.A. 9048

Who May Avail

Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)

Requirements

Requirements	Where to Secure
Philippine Statistics Authority (PSA) Copy of Certificate of Live Birth (COLB), Certificate of Marriage (COM) or Certificate of Death (COD) sought to be corrected/changed – one (1) original copy	Philippine Statistics Authority (PSA)
Certified Photo Copy (CPC) of Certificate of Live Birth (COLB), Certificate of Marriage (COM) or Certificate of Death (COD) sought to be corrected/changed – 1 copy	Local Civil Registry Office
Community Tax Certificate and/or any Government issued valid ID of the Petitioner (present original) - one (1) photocopy	Authorized Issuing Agency
Certificate of Indigency and 4Ps ID, if applicable - 1 original copy	C/MSWDO and Punong Barangay
Special Power of Attorney (SPA) / Authorization Letter and Valid ID of the person authorized, if applicable - 1 original copy	Notary Public / Authorizing Person / Authorized Person
Affidavit of Explanation, if applicable	Notary Public / Authorizing Person / Authorized Person
Any three (3) of the following Supporting Documents showing the correct entry/entries upon which the correction shall be based. All must be presented in original/certified photo copies to be submitted: - one (1) original copy	Not specified in the Citizen's Charter
Baptismal Certificate - 1 original copy	Religious Institutions/Issuing Church
School Record (Form 137), Transcript of Record or Diploma	Issuing School
PSA Copy / Certified Photo Copy (CPC) of Certificate of Marriage of document owner, if married	Philippine Statistics Authority / Local Civil Registry Office
Voter's Registration Record/Voter's Certification	COMELEC
Medical/Health Record	Concerned Hospitals/Birthing facilities or clinics
Member's Data/Employment Record (SSS E1 or E4 Form/GSIS/PhilHealth/Pag-Ibig)	Authorized Issuing Agency/Party
Senior Citizen Profile	Office of the Senior Citizens Affair (OSCA)
Employment Service Record, if employed	Authorized Issuing Agency/Party
Land Title or Tax Declaration	Authorized Issuing Agency/Party
PSA Copy / Certified Photo Copy (CPC) Certificate of Live Birth, Marriage and/or Death Certificate of parents, and at least two (2) Siblings, if applicable	Authorized Issuing Agency/Party; Philippine Statistics Authority / Local Civil Registry Office
Other relevant supporting documents the Civil Registrar may require for the approval of the Petition	Authorized Issuing Agency/Party

Step-by-Step Process

1. SUBMISSION AND ASSESSMENT OF DOCUMENTS
Proceed to Visitor's Log Book Registration Window and log personal information and purpose on the Client Log Book for Contact Trace, presents Valid ID and documents sought for correction;
Agency Action
1. Information personnel inquires the specific transaction of the applicant and assists client to sign the log book;
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 3
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide VI or Administrative Aide I
Submit queuing number, Citizens Charter ARTA Monitoring Form and all necessary documents and requirements; signs log book
Agency Action
1. Receives queuing number, Citizens Charter (ARTA) Monitoring Form and the required documents;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. 1.Reviews and compare PSA and local copy for consistency of discrepancy, and evaluate if the documents and mandatory requirements are complete, correct and in order;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
2. 2.If all documents and mandatory requirements are found to be in order, interviews the applicant and issue the order of payment;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
3. 3.If for inquiries of requirements, provide list of requirements for filing of petition;
  Fee: None · Processing Time: 30 minutes (varying on the volume of documents to review) · Registration Officer III, Registration Officer II or City Civil Registrar
2. PAYMENT OF APPLICABLE FEES AT THE CITY TREASURER'S OFFICE
Personal Information System (PIS) Verification. Without PIS, proceed to Management Information System Section. With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. 1.Filing Fee, as prescribed by the law
  Fee: PHP 1,000.00 per petition · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
2. 2.Miscellaneous Fee, for petition, notice of posting, certificate of posting, records sheet and transmittal
  Fee: PHP 500.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. 3.Migrant Petition, if applicable
  Fee: PHP 500.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
4. 4.Filing fee for CCE, if applicable
  Fee: PHP 500.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
5. 5.Miscellaneous Fee for CCE
  Fee: PHP 500.00 · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
6. 6.Documentary Stamp Tax
  Fee: PHP 30.00 per petition/set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
7. 7.ICT Fee
  Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. PROCESSING OF DOCUMENTS
Present Official Receipt, review and sign petition, and; notarize the correct petition, if applicable;
Agency Action
1. Receive documents and official receipt, assign petition number and processes petition;
  Fee: None · Processing Time: 25 minutes and 10 days mandatory posting period · Registration Officer III, Registration Officer II or City Civil Registrar
Submit the Notarized petition;
Agency Action
1. Instruct client to review and sign the petition; instruct the client to notarize the petition, if applicable
  Fee: None · Processing Time: 25 minutes and 10 days mandatory posting period · Registration Officer III, Registration Officer II or City Civil Registrar
Receive Transaction Slip and returns after the ten (10) days mandatory posting period
Agency Action
1. Issue Transaction Slip indicating the time and date of release; Instruct the client to return after ten (10) days mandatory posting period
  Fee: None · Processing Time: 25 minutes and 10 days mandatory posting period · Registration Officer III, Registration Officer II or City Civil Registrar
4. RELEASING OF APPROVAL
Upon receipt of notification via text and/or call, return to the Office of the Local Civil Registrar;
Agency Action
1. Information personnel inquires the specific transaction of the applicant and assists client to sign the log book;
  Fee: Not specified in the Citizen's Charter · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide IV or Administrative Aide
Proceed to Visitor's Log Book Registration Window and log personal information and purpose on the Client Log Book for Contact Trace, presents Valid ID
Agency Action
1. Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents at Window 3
  Fee: Not specified in the Citizen's Charter · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide IV or Administrative Aide
Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Receive queuing number and Transaction Slip; and assists client to sign the log book;
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO) · Processing Time: The total length of period for processing at PSA-CO takes an approximate period of four (4) months · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. 1.Review of petition for signature/decision of the Civil Registrar;
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO) · Processing Time: The total length of period for processing at PSA-CO takes an approximate period of four (4) months · Registration Officer III, Registration Officer II or City Civil Registrar
2. 2.Inform the client on the mailing of endorsed civil registry document at PSA-Legal Division for affirmation through local courier services to be sent directly by the office; (Note: Fees for local couriers are subject to change without prior notice)
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO) · Processing Time: The follow-up of the status of the document is scheduled after three (3) months upon receipt of petition · Registration Officer III, Registration Officer II or City Civil Registrar
3. 3.Issues owner's copy of petition and give instruction. (Note: Staff notifies client via call and/or text upon receipt of the Affirmed Petition from the PSA-OCRG)
  Fee: PHP 120.00 Mailing fee (Endorsement to PSA-CO) · Processing Time: The follow-up of the status of the document is scheduled after three (3) months upon receipt of petition · Registration Officer III, Registration Officer II or City Civil Registrar
5. RELEASING OF FINALITY
Upon receipt of notification via text and/or call, proceed to City Civil Registry Office (CCRO);
Agency Action
1. Information personnel inquires the specific transaction of the applicant, give queuing number and assist client to sign the log book;
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide IV or Administrative Aide
Log personal information and purpose on the Client Log Book for Contact Trace at Window 1, presents Valid ID and documents sought for correction;
Agency Action
1. Issue queuing number and inform client to submit Transaction Slip and present notification at Window 3
  Fee: None · Processing Time: 5 minutes (varying on the number of requesting clients) · Administrative Aide IV or Administrative Aide
Get queuing number and Citizens Charter (ARTA) Monitoring Form; present notification, get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Receive queuing number and Verification Slip; and assists client to sign the log book;
  Fee: None · Processing Time: 1 hour and 10 minutes (varying on the volume of documents to prepare) · Registration Officer III, Registration Officer II or City Civil Registrar
No action required from the client at this step.
Agency Action
1. 1.If the approved petition of the CCR is AFFIRMED by the OCRG (Civil Registrar General), advice client to pay necessary fees; Process the Affirmed Petition; Data entry; Preparation of Finality and annotation; Final evaluation/review of Finality and annotation for signature; Reproduction of CTC of unannotated and annotated CRD and Finality; and Final transmittal of annotated civil document to Provincial Statistics Office-Decentralized Copy Annotation Process (DECAP);
  Fee: None · Processing Time: 1 hour and 10 minutes (varying on the volume of documents to prepare); Note: Processing of affirmed petitions is indefinite as it depends on the action and return of documents from PSA · Registration Officer III, Registration Officer II or City Civil Registrar
2. 2.Issue Certificate of Finality with annotated copy of CRD and give instruction for follow-up;
  Fee: None · Processing Time: 1 hour and 10 minutes (varying on the volume of documents to prepare); Note: Processing of affirmed petitions is indefinite as it depends on the action and return of documents from PSA · Registration Officer III, Registration Officer II or City Civil Registrar
3. 3.If the approved petition of the CCR is IMPUGNED by the OCRG (Civil Registrar General), inform the client to file for MOTION FOR RECONSIDERATION, to be processed and forwarded by the office to OCRG, if applicable, and;
  Fee: None · Processing Time: 1 hour and 10 minutes (varying on the volume of documents to prepare); Note: Processing of affirmed petitions is indefinite as it depends on the action and return of documents from PSA · Registration Officer III, Registration Officer II or City Civil Registrar
4. 4.Advice the client to wait for the affirmation. Staff will notify the client via call and/or text upon receipt of the Affirmed Petition from the PSA-OCRG
  Fee: None · Processing Time: 1 hour and 10 minutes (varying on the volume of documents to prepare); Note: Processing of affirmed petitions is indefinite as it depends on the action and return of documents from PSA · Registration Officer III, Registration Officer II or City Civil Registrar
Personal Information System (PIS) Verification. Without PIS, proceed to Management Information System Section. With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. 1.Certificate of Finality Fee (Copy of Endorsement at PSA-CO for Annotation purposes)
  Fee: PHP 500.00 per set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
2. 2.Certificate of Finality Fee (Copy for Follow-Up at PSA)
  Fee: PHP 1,000.00 (500.00 per set x 2 copies) · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
3. 3.Documentary Stamp Tax
  Fee: PHP 30.00 per document/set · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
4. 4.ICT Fee
  Fee: PHP 25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Presents Official Receipt, receive the Certificate of Finality
Agency Action
1. Receive the receipt, issue copy Certificate of Finality, Certified Photo Copy of unannotated and annotated civil registry document, Certified Photo Copies of Petition, Approval and Affirmation, and; give instruction to the client
  Fee: Not specified in the Citizen's Charter · Processing Time: 5 minutes · Registration Officer III, Registration Officer II or City Civil Registrar

Offices Concerned

City Registrar's Office