Civil Registry & Vital Records
Registration of Affidavit to Use the Surname of the Father (AUSF - R.A. 9255)
This procedure enables a non-marital child to use/adopt his/her father's surname under R.A. 9255. It requires the father's recognition/acknowledgment/admission of paternity and execution of affidavit to use such surname (father) by the concerned party.
Who May Avail
Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circular and Data Privacy Act of 2012 (R.A. 10173)
Requirements
| Requirements | Where to Secure |
|---|---|
| Philippine Statistics Authority (PSA) copy of Certificate of Live Birth of child - one (1) original copy | Philippine Statistics Authority (PSA) / BREQS Partners |
| Certified Photo Copy (CPC) of Certificate of Live Birth of child - one (1) original copy | Local Civil Registry Office where event occurred |
| Affidavit of Admission of Paternity (AAP) with conformity of biological mother, if child was not recognized - three (3) original copies | Notary Public / Philippine Foreign Service Post |
| Affidavit to Use the Surname of the Father (AUSF): executed by the mother/guardian if child/document owner is 0-6 years old - three (3) original copies; executed by the child/document owner if 7 years old and above - three (3) original copies | Notary Public / Philippine Foreign Service Post |
| Sworn Attestation of the mother/guardian, applicable only if child's/document owner's age is 7-17 years old - three (3) original copies | Notary Public / Philippine Foreign Service Post |
| Certificate of Registration of AAP with Official Receipt if AAP was executed abroad - three (3) original or certified photo copies | Philippine Foreign Service Post |
| Certificate of Registration of AUSF with Official Receipt if AUSF was executed abroad - three (3) original or certified photo copies | Philippine Foreign Service Post |
| Private Hand Written Instrument of Father (such as SSS/GSIS/PhilHealth/Pag-Ibig Member's Data Record, Income Tax Return Declaration Form, SALN, Authentic Letters) with Affidavit of Undertaking, if applicable - original copy | Notary Public / Applicant / Concerned Party |
| Any supporting document such as Baptismal Certificate, School Record, Immunization Record to show child's filiation to his/her father if not recognized - one (1) original copy | Applicant / Concerned Party |
| At least two (2) supporting documents for the PHI as a proof of filiation of the father and child such as Baptismal Certificate, School Record, Immunization Record | Applicant / Concerned Party |
| Affidavit of Late Registration of AUSF and/or AAP (if not registered within the prescribed period) - three (3) original copies | Notary Public / Philippine Foreign Service Post / Applicant / Concerned Party |
| Any Government Issued Valid ID of Applicant (present original copy) | Applicant / Concerned Party |
| Special Power of Attorney (SPA) / Authorization Letter and Valid ID of the authorizing person and person authorized, if applicable - one (1) original copy or 1 photocopy with three (3) fresh signatures | Notary Public / Philippine Foreign Service Post / Applicant / Concerned Party |
| Affidavit of Undertaking (stating that the mother is an absent parent and her whereabouts are unknown), if applicable - three (3) original copies | Philippine Statistics Authority (PSA) / BREQS Partners / Local Civil Registry Office where event occurred |
| Philippine Statistics Authority (PSA) copy or Certified Photo Copy (CPC) of Certificate of Death, or either parents, if applicable - one (1) original copy | Philippine Statistics Authority (PSA) / BREQS Partners, LCRO where the place of event occurred |
Step-by-Step Process
Submission and Assessment of Documents
Proceed to Visitor's Log-book Registration Window to log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID; Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
Information personnel inquires the specific transaction of the applicant and assists client to sign the log book; Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 3
Fee: None · Processing Time: 5 minutes (varying on requesting client) · Administrative Aide VI or Administrative Aide I
Submit queuing number, Citizens Charter ARTA Monitoring Form and all necessary documents and attachments at Window 3; Signs client log book
Agency Action
Receives queuing number, Citizens Charter (ARTA) Monitoring Form and the required documents; Reviews and validates the completeness and consistency of the documents required for the registration; Issues order of payment if all documents are found complete, consistent and in order
Fee: None · Processing Time: 20 minutes (varying on the case of documents to review) · Administrative Officer I, Administrative Aide IV, Registration Officer IV or City Civil Registrar
Payment of Applicable Fees at the City Treasurer's Office
Personal Information System (PIS) Verification: Without PIS, proceed to Management Information System Section; With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
Registration of Affidavit to Use the Surname of the Father (AUSF); Registration of Admission of Paternity, if applicable, per set
Fee: Registration of Affidavit to Use the Surname of the Father (AUSF): PHP500.00 per set, used for (1) Copy for OCRG for Monthly Transmittal Report, (2) Copy of Endorsement at PSA for Annotation purposes, (3) Copy for Follow-Up at PSA, (4) Personal Copy of the Registrant. NOTE: Number of copies/set to be issued varies with the following: For NEWLY REGISTERED AUSF inclusive of Endorsement to PSA: 4 copies x PHP500.00/set = PHP2,000.00; For PREVIOUSLY REGISTERED AUSF with no annotation of PSA Copy: 2 copies x PHP500.00/set = PHP1,000.00 (used for Copy of Endorsement at PSA for Annotation purposes, Copy for Follow-Up at PSA). For Additional Copy Request: PHP500.00 per copy. Registration of Admission of Paternity (AAP), if applicable, per set: PHP500.00 per set, used for (1) Copy for OCRG for Monthly Transmittal Report, (2) Copy of Endorsement at PSA for Annotation purposes, (3) Copy for Follow-Up at PSA, (4) Personal Copy of the Registrant. NOTE: Number of copies/set to be issued varies with the following: For NEWLY REGISTERED AAP inclusive of Endorsement to PSA: 4 copies x PHP500.00/set = PHP2,000.00; For PREVIOUSLY REGISTERED AAP with no annotation of PSA Copy: 2 copies x PHP500.00/set = PHP1,000.00 (used for Copy of Endorsement at PSA for Annotation purposes, Copy for Follow-Up at PSA). For Additional Copy Request: PHP500.00 per copy. Documentary Stamp Tax: PHP30.00/set ICT Fee: PHP25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Processing of Documents
Presents Official Receipt; Receives Transaction Slip; Answers Harmonized Client Satisfaction Measurement and feedback Form (optional); Logs-out from Client Logbook
Agency Action
Receives official receipt; Issues Transaction Slip, Harmonized Client Satisfaction Measurement and feedback Form (optional) gives instructions on the next step; Registers the document in the Register of Legal Instruments and assign registry number; Prepares Certifications and reproduces Certified Photo Copies of requirements and annotates the COLB and Register of Births; Prepares Transmittal Letter to PSA for annotation of CRD; The Civil Registrar or authorized representative signs the documents
Fee: None · Processing Time: 10 minutes and 7 working days (varying on the type and volume of CRD to be processed) · Administrative Officer I, Administrative Aide IV, Registration Officer IV or City Civil Registrar
Releasing of the Document
Proceeds to Visitor's Log-book Registration Window to log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID; Presents Transaction Slip, gets queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
Information personnel inquires the specific transaction of the applicant and assists client to sign the log book; Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 3
Fee: None · Processing Time: 5 minutes (varying on the requesting client) · Administrative Aide VI or Administrative Aide I
Submits Transaction Slip, (ARTA) Monitoring Form and queuing number at Window 3; Receives and reviews personal copy of registered/processed CRD; Mails document thru courier of choice, signs log book; Answers Harmonized Client Satisfaction Measurement and feedback Form (optional)
Agency Action
Receives Transaction Slip, queuing number, and (ARTA) Monitoring Form; Asks client to review the registered/processed CRD for their satisfaction as to accuracy and completeness; Informs client to mail CRD through a local courier for transmittal and annotation at PSA (NOTE: Fees for local couriers are subject to change without prior notice); Gives instructions to clients for the next step/procedure; Assists client in signing log book for log-out
Fee: None · Processing Time: 10 minutes · Administrative Officer I, Administrative Aide IV, Registration Officer IV or City Civil Registrar
Offices Concerned
City Registrar's Office