Civil Registry & Vital Records
Registration of Court Order
Court order is an official proclamation by a judge that defines the legal relationships between the parties to a hearing, a trial, an appeal or other court proceedings. Such ruling requires or authorizes the carrying out of certain steps by one or more parties to a case.
Who May Avail
Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circular and Data Privacy Act of 2012 (R.A. 10173)
Requirements
| Requirements | Where to Secure |
|---|---|
| Court Order/Decree - Original and/or Certified Photo Copy (CPC) of the following: Certificate of Finality or Entry of Judgment; Certificate of Authenticity; Duly signed Court Order/Decision; Duly signed Decree of Adoption, if applicable; Duly signed Decree of Nullity of Marriage, if applicable. Submit: Five (5) copies if civil registry document affected is in another place; Three (3) copies if civil registry document affected is in Alaminos City | Regional Trial Court in the Philippines (RTC-Phil) where the Judgment/Order was rendered |
| Certificate of Certification of Registration, if applicable | LCRO where the concerned RTC-Phil functions |
| Certificate of Authenticity, if applicable | LCRO where the concerned RTC-Phil functions |
| PSA or Certified Photo Copy of Marriage Certificate, if applicable | PSA/Local Civil Registry Office |
| For Administrative Adoption: Original and/or Certified Photo Copy (CPC) of the following: Certified Photo Copy of the Order of Adoption and Draft New Certificate of Live Birth/Report of Birth; Certificate of Finality of the Order of Adoption. Submit: Four (4) sets/copies | National Authority for Child Care (NACC) / DSWD Regional Office / Petitioner |
| For Order of Rescission of Adoption: Original and/or Certified Photo Copy (CPC) of the following: Certified Photo Copy of the Order of Rescission of Adoption; Certificate of Finality of the Order of Rescission of Adoption, if applicable. Submit: Four (4) sets/copies | National Authority for Child Care (NACC)/DSWD Regional Office/Petitioner |
| Any Government Issued Valid ID of client and/or representative - present original copy | Petitioner/Authorized Person/Authorizing Person |
| Authorization Letter or Duly Notarized Special Power of Attorney (SPA), if applicable - original copy | Authorizing Person / Notary Public |
| Valid ID of the authorizing and authorized person, if applicable - original copy of valid ID or photocopy with three (3) fresh signatures of the authorizing person and authorized person. Ensure the signatures match those appearing on the submitted identification cards. | Authorizing Person and Authorized Person |
| Affidavit of Late Registration of Court Order, if applicable - three (3) original copies | Notary Public |
Step-by-Step Process
Submission and Assessment of Documents
Proceed to Visitor's Log-in Registration Window and log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID; Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
Information personnel inquires the specific transaction of the applicant; assist client to sign the log book; Provides queuing number and Citizens Charter ARTA Monitoring Form and informs client to proceed to submit documents at Window 3
Fee: None · Processing Time: 5 minutes (varying on the registering client) · Administrative Aide VI or Administrative Aide I
Submit queuing number, Citizen's Charter ARTA Monitoring Form and all necessary documents and attachments at Window 3; Signs client log book
Agency Action
Receives queuing number, Citizen's Charter (ARTA) Monitoring Form and the required documents; Reviews and validates the completeness and consistency of the Court Decree/Order for registration; Issues order of payment if all documents are found complete, consistent and in order
Fee: None · Processing Time: 20 minutes (varying on the case of documents to review) · Registration Officer IV or City Civil Registrar
Payment of Applicable Fees at the City Treasurer's Office
Personal Information System (PIS) Verification: Without PIS, proceed to Management Information System Section; With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
Registration of Court Decree/Order and other Registrable Court Decrees
Fee: NOTE: Number of copies/set to be paid varies with the following: For NEWLY REGISTERED COURT DECREE AND FOR ANNOTATION IN ALAMINOS CITY - used for: (1) Copy for OCRG for Monthly Transmittal Report, (2) Copy of Endorsement at PSA for Annotation purposes, (3) Personal Copy of the Registrant - 3 copies x PHP1,200.00/set = PHP3,600.00 For NEWLY REGISTERED COURT DECREE FOR ANNOTATION AT OTHER LCRO - used for: (1) Copy for OCRG for Monthly Transmittal Report, (2) Copy for concerned LCRO, (3) Copy of Endorsement at PSA for Annotation purposes, (4) Copy for Follow-Up at PSA, (5) Personal Copy of the Registrant - 5 copies x PHP1,200.00/set = PHP6,000.00 For PREVIOUSLY REGISTERED COURT DECREE WITH NO ANNOTATION OF PSA COPY OF CRD - used for: (1) Copy of Endorsement at PSA for Annotation purposes, (2) Copy for Follow-Up at PSA - 2 copies x PHP1,200.00/set = PHP2,400.00 For Additional Copy Request: PHP1,200.00 per copy Documentary Stamp Tax: PHP30.00 per set ICT Fee: PHP25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Presents Official Receipt; Receives Transaction Slip; Answers Harmonized Client Satisfaction Measurement and feedback Form (optional); Logs-out from Client Logbook
Agency Action
Receives official receipt; Issues Transaction Slip, Harmonized Client Satisfaction Measurement and feedback Form (optional) gives instructions on the next step/procedure; Registers the Court Decree/Order in the Register of Court Decree/Order and assign registry number; Prepares Certifications and stamps Certified Photo Copies in all pages of the Court Decree
Fee: None · Processing Time: Timely Registration: 10 minutes and 7 working days upon receipt (varying on the type of document to be processed); Delayed Registration: 10 minutes and 3 working days · Registration Officer IV or City Civil Registrar
No action required from the client at this step.
Agency Action
Annotates the COLB and Register of Births, if applicable; Prepares Notice of Posting of Delayed Registration, if applicable; Prepares Transmittal Letter to PSA for annotation of CRD; The Civil Registrar or authorized representative signs the documents; Posts Notice on the bulletin board, if applicable
Fee: None · Processing Time: Plus 10 day posting period, if delayed registration applies · Registration Officer IV or City Civil Registrar
Releasing of Document
Proceeds to Visitor's Log-book Registration Window to log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID; Presents Transaction Slip, gets queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
Information personnel inquires the specific transaction of the applicant and assists client to sign the log book; Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 3
Fee: None · Processing Time: 5 minutes (varying on the requesting client) · Administrative Aide VI or Administrative Aide I
Submits Transaction Slip, (ARTA) Monitoring Form and queuing number at Window 3; Receives and reviews personal copy of registered/processed CRD; Mails document thru courier of choice, signs log book; Answers Harmonized Client Satisfaction Measurement and feedback Form (optional)
Agency Action
Receives Transaction Slip, queuing number, and (ARTA) Monitoring Form; Asks client to review the registered/processed Court Decree/Order for their satisfaction as to accuracy and completeness; Informs client to mail Court Decree/Order through a local courier for transmittal and annotation at PSA (NOTE: Fees for local couriers are subject to change without prior notice); Gives instructions to clients for the next step/procedure; Assists client in signing log book for log-out
Fee: None · Processing Time: 10 minutes (varying on the registering client) · Registration Officer IV or City Civil Registrar
Offices Concerned
City Registrar's Office