Registration of Legitimation

Classification: Highly TechnicalTotal Processing Time: 45 minutes and 7 working days processing periodTotal Fees: PHP 2,055.00 (For Newly Registered without AAP); PHP 4,085.00 (For Newly Registered with AAP); PHP 1,085.00 (For Previously Registered without AAP); PHP 2,145.00 (For Previously Registered with AAP)

Legitimation is a legal process where a child born out of wedlock is considered legitimate by fiction of law due to the subsequent valid marriage of his/her biological parents. It applies only if the parents had no legal impediments (except for age, pursuant to RA 9858) to marry at the time of conception.

Who May Avail

Any interested party covered by Civil Registration Law (Act. No. 3753), its rules and regulations, Memorandum Circulars issued by the PSA and Data Privacy Act of 2012 (R.A. 10173)

Requirements

Requirements	Where to Secure
Philippine Statistics Authority (PSA) copy of Certificate of Live Birth of child to be legitimated - one (1) original copy	Philippine Statistics Authority (PSA) / BREQS Partners
Certified Photo Copy (CPC) of Certificate of Live Birth (COLB) of child - one (1) original copy	Local Civil Registry Office where event occurred
Joint or Separate Affidavit of Legitimation - three (3) original copies	Notary Public / Philippine Foreign Service Post / Administering Oaths
Joint Supplemental Affidavit of Minor Parents for RA 9858 (Children Born for Parents Below Marrying Age), if applicable - three (3) original copies	Notary Public / Philippine Foreign Service Post / Administering Oaths
Philippine Statistics Authority (PSA) copy of Certificate of Marriage (COM) of child's parents - one (1) original copy	Philippine Statistics Authority (PSA) / BREQS Partners
Certified Photo Copy (CPC) of Certificate of Marriage (COM) of child's parents, if applicable - one (1) original copy	Local Civil Registry Office where event occurred
Advisory on Marriages (CRS Form No. 5) of both parents - one (1) original copy	Philippine Statistics Authority (PSA) / BREQS Partners
Any Government Issued Valid ID of Applicant (present the original) - one (1) photocopy	Applicant
Special Power of Attorney (SPA) / Authorization Letter and Valid ID of the authorizing person and person authorized, if applicable - one (1) original copy or 1 photocopy with three (3) fresh signatures	Notary Public / Philippine Foreign Service Post / Administering Oaths
Philippine Statistics Authority (PSA) copy or Certified Photo Copy of Certificate of Death of parent, if applicable - one (1) original copy	Philippine Statistics Authority (PSA) / BREQS Partners / LCRO where event occurred
Affidavit of Admission of Paternity (if child was not recognized), if applicable - three (3) original copies	Notary Public / Philippine Foreign Service Post / Administering Oaths
Any supporting document such as Baptismal Certificate, School Record, Immunization Record to show child's filiation to his/her father if not recognized, if applicable - one (1) original copy	Parents / Applicant / Concerned Party
Affidavit of Delayed Registration of Affidavit of Legitimation (if not registered within the prescribed period), if applicable - three (3) original copies	Notary Public / Philippine Foreign Service Post / Administering Oaths
Affidavit of Explanation, if applicable - three (3) original copies	Notary Public
Certified Photo Copy of Certificate of Finality of Divorce, Judgment and Decree of Dissolution of Marriage, if applicable	Country of origin where the Decision was rendered

Step-by-Step Process

Submission and Assessment of Documents
Proceed to Visitor's Log-book Registration Window to log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID; Get queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Information personnel inquires the specific transaction of the applicant and assists client to sign the log book; Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 3
  Fee: None · Processing Time: 5 minutes (varying on requesting client) · Administrative Aide VI or Administrative Aide I
Submit queuing number, Citizens Charter ARTA Monitoring Form and all necessary documents and attachments at Window 3; Signs client log book
Agency Action
1. Receives queuing number, Citizens Charter (ARTA) Monitoring Form and the required documents; Reviews and validates the completeness and consistency of the documents required for the registration of legitimation; Issues order of payment if all documents are found complete, consistent and in order
  Fee: None · Processing Time: 15 minutes (varying on the case of documents to review) · Administrative Officer I, Administrative Aide IV, Registration Officer IV or City Civil Registrar
Payment of Applicable Fees at the City Treasurer's Office
Personal Information System (PIS) Verification: Without PIS, proceed to Management Information System Section; With PIS, proceed to City Treasurer's Office for payment of applicable fees
Agency Action
1. Registration of Legitimation, per set; Registration of Admission of Paternity, if applicable, per set
  Fee: Registration of Legitimation, per set: PHP500.00 per set, used for (1) Copy for OCRG for Monthly Transmittal Report, (2) Copy of Endorsement at PSA for Annotation purposes, (3) Copy for Follow-Up at PSA, (4) Personal Copy of the Registrant. NOTE: Number of copies/set to be issued varies with the following: For NEWLY REGISTERED LEGITIMATION inclusive of Endorsement to PSA: 4 copies x PHP500.00/set = PHP2,000.00; For PREVIOUSLY REGISTERED LEGITIMATION with no annotation of PSA Copy: 2 copies x PHP500.00/set = PHP1,000.00 (used for Copy of Endorsement at PSA for Annotation purposes, Copy for Follow-Up at PSA). For Additional Copy Request: PHP500.00 per copy. Registration of Admission of Paternity, if applicable, per set: PHP500.00 per set, used for (1) Copy for OCRG for Monthly Transmittal Report, (2) Copy of Endorsement at PSA for Annotation purposes, (3) Copy for Follow-Up at PSA, (4) Personal Copy of the Registrant. NOTE: Number of copies/set to be issued varies with the following: For NEWLY REGISTERED AAP inclusive of Endorsement to PSA: 4 copies x PHP500.00/set = PHP2,000.00; For PREVIOUSLY REGISTERED AAP with no annotation of PSA Copy: 2 copies x PHP500.00/set = PHP1,000.00 (used for Copy of Endorsement at PSA for Annotation purposes, Copy for Follow-Up at PSA). For Additional Copy Request: PHP500.00 per copy. Documentary Stamp Tax: PHP30.00/set ICT Fee: PHP25.00 per official receipt · Processing Time: Not specified in the Citizen's Charter · City Treasurer's Office
Processing of Documents
Presents official receipt; Receives Transaction Slip; Answers Harmonized Client Satisfaction Measurement and feedback Form (optional); Logs-out from Client Logbook
Agency Action
1. Receives official receipt; Issues Transaction Slip, Harmonized Client Satisfaction Measurement and feedback Form (optional) and gives instructions on the next step/procedure; Registers the document in the Register of Legal Instruments and assign registry number; Prepares Certifications and reproduces Certified Photo Copies of requirements and annotates the COLB and Register of Births; Prepares Transmittal Letter to PSA for annotation of legitimation of COLB; The Civil Registrar or authorized representative signs the documents
  Fee: None · Processing Time: 10 minutes and 7 working days (varying on the type and volume of CRD to be processed) · Administrative Officer I, Administrative Aide IV, Registration Officer IV or City Civil Registrar
Releasing of the Document
Proceeds to Visitor's Log-book Registration Window to log personal information and purpose on the Client Log-book for Contact Trace, presents Valid ID; Presents Transaction Slip, gets queuing number and Citizens Charter (ARTA) Monitoring Form
Agency Action
1. Information personnel inquires the specific transaction of the applicant and assists client to sign the log book; Provides queuing number and Citizens Charter ARTA Monitoring Form, and informs client to submit documents, queuing number and ARTA Monitoring Form at Window 3
  Fee: None · Processing Time: 5 minutes (varying on the requesting client) · Administrative Aide VI or Administrative Aide I
Submits Transaction Slip, (ARTA) Monitoring Form and queuing number at Window 3; Receives and reviews personal copy of registered/processed legitimation; Mails document thru courier of choice, signs log book; Answers Harmonized Client Satisfaction Measurement and feedback Form (optional)
Agency Action
1. Receives Transaction Slip, queuing number, and (ARTA) Monitoring Form; Asks client to review the registered/processed legitimation for their satisfaction as to accuracy and completeness; Informs client to mail CRD through a local courier for transmittal and annotation of COLB at PSA (NOTE: Fees for local couriers are subject to change without prior notice); Gives instructions to clients for the next step/procedure; Assists client in signing log book for log-out
  Fee: None · Processing Time: 10 minutes · Administrative Officer I, Administrative Aide IV, Registration Officer IV or City Civil Registrar

Offices Concerned

City Registrar's Office